Alcon

Eye care products and vision solutions

Operator 2

Administrative SupportPosted on Nov 12

Full-timeBatam, Batam City, Riau Islands, IndonesiaNo salary listedIn-person

Monitor office supplies, including purchasing, issuance, and inventory; place orders as needed and ensure efficient use of departmental resources.
Support compilation of MS&T budget spending and provide information, such as data queries, from SAP IRIS as needed.
Create purchase requisitions, purchase orders, and goods receipts in SAP IRIS for MS&T-related items as requested, and track purchase order summaries for MS&T projects.
Type and prepare data in Excel and create non-GxP presentations, including budget proposals, town hall presentations, and KPI slides; do not author GxP study or qualification documents.
Support the PE/PS lead by arranging production data in the format required for engineers' trending work and helping prepare Power BI and Tableau materials with engineers' guidance.
Perform administrative assistant tasks for the MS&T Head.
Issue, review, and approve document number requests for engineering studies, and periodically track and update the related list.
Support on-site logistics for MS&T-related items, including moving items from the warehouse to the department, transporting validation files or documents during audits, and collecting common items issued to MS&T staff.
Complete other general tasks assigned by MS&T team leads.

MS&T Office Suppliers: Monitor office supplies (purchase / issuance / monitoring inventory). Place orders when needed. Ensure efficient use of departmental resources.
MS&T Budget compilation: Support in MS&T Budget spent compilation. Provides information (like Data queries) from SAP IRIS (as needed). Raising PR/PO/GR creations in SAP IRIS for MS&T related items (as requested). Tracking PO summary related to MS&T projects.
General Typing/ Microsoft office documents (Word /Excel/PPT) : Support in data typing in excel, non GxP presentations (like Budget proposal/townhall ppt/ KPI slides etc). However not responsible to be author for GxP study/ qualification documents.
PE/PS Data trending : Support PE/PS lead in arranging production data in format required for trending by Engineers. Help in preparing Power BI, and Tableau (along with guidance from Engineers).
Support MS&T Head - Administrative Assistant task.
Engineering study database - responsible for issuance , reviewing and approving the document number request for Engineering study. Track and update the list periodically.
MS&T team related logistics within site - Support in logistic for items related to MS&T (like from warehouse to dept. or validation files/ documents transport during audits or collecting common things issued for MS&T staff).
General Tasks – assigned by MS&T team leads.

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