FOIA Compliance & Litigation Specialist - FOIA Administration Support

Job Description

ProSidian Seeks a FOIA Compliance & Litigation Specialist  | FOIA Administration Support [USA004009] for Program Support on a Exempt W2: No Overtime Pay Basis located in the OCONUS - Caribbean Region (Greater and Lesser Antilles – Cuba) and listed under a Environmental Specialist Level I Labor Category as a Engagement Team Mid Level Professional aligned under services related to NAICS: 541611 - Management and Financial Consulting, Acquisition and Grants Management Support, and Business Program and Project Management Services - DPLH Est.: 2080 Hrs. ST | 0 Hrs. OT on a Exempt W2: No Overtime Pay Full-Time Basis located OCONUS - GTMO Cuba Across The OCONUS - Caribbean Region (Greater and Lesser Antilles – Cuba) Region supporting The Staff Judge Advocate (OSJA), Joint Task Force of The Dept. of the Army Office located at Naval Station Guantanamo Bay (GTMO), Cuba that provides legal counsel and oversight to JTF-GTMO operations in compliance with U.S. and international law.

Seeking FOIA Compliance & Litigation Specialist candidates with relevant DOD/Military Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for DOD/Military Sector Clients such as USA.  This as a Full-Time ProSidian W-2 FOIA Administration Support Functional Area - Freedom of Information Act (FOIA) Administration Support Supply/Service Initiative and an employed position with commensurate benefits and competitive salary.

JOB OVERVIEW

Provide services and support as a Freedom of Information Act (FOIA) Administration Support (FOIA Compliance & Litigation Specialist ) in the DOD/Military Industry Sector focussing on Compliance Solutions for clients such as US Department of the Army (Army) | Office of the Staff Judge Advocate, Joint Task Force – Guantanamo Bay (JTF-GTMO), Cuba Generally Located In OCONUS - GTMO Cuba and across the OCONUS - Caribbean Region (Greater and Lesser Antilles – Cuba) Region (Of Country/World).

RESPONSIBILITIES AND DUTIES - FOIA Compliance & Litigation Specialist  | FOIA Administration Support [USA004009]

FOIA Compliance & Litigation Specialist - Provides technical expertise in FOIA request processing, legal reviews, exemption application, and litigation support. Drafts Vaughn indexes, declarations, and official responses while ensuring adherence to EO 13392, EO 13526, and Title 5 U.S.C. § 552 requirements.

Qualifications

Desired Qualifications For FOIA Compliance & Litigation Specialist  | FOIA Administration Support [USA004009] (USA004009) Candidates:

FOIA Site Lead Specialist (FSLS) Responsibilities include:

• ­Initial review of FOIA requests
• ­Coordinating document searches
• Reviewing responsive materials
• Applying redactions using Redact Express and similar tools
• Ensuring compliance with FOIA statutes.
• ­Providing FOIA-specific training to action officers and providing technical support.
• Developing an action plan for new FOIA cases. Establishing processes and assigning appropriate resources to effectively fulfill contract performance requirements.
• Reviews and analyzes FOIA requests and makes determinations as to whether and where data in question exists, its reliability and which personnel should be involved. 
• Conduct quality assurance reviews for redactions submitted by JTF-GTMO Directorates. 
• Tracks and coordinates responses from various offices and redacts materials where appropriate.
• Processing FOIA requests using the department’s FOIA request management tracking system including assembling legal documents and evidence, reviewing cases, redacting information and applying exemptions as necessary, preparing the appropriate responses, and electronically submitting to Government staff for approvals. 
• Drafts and prepares for signature responses to requests, which may contain redactions or partial denial to protect information. 
• Communicating with outside organizations and higher headquarters on FOIA-related matters.

The FOIA Site Lead Specialist (FSLS) shall exhibit and provide prior knowledge and experience in FOIA processing to support JTF-GTMO’s mission and liaise with the JTF-GTMO FOIA Program Manager and coordinate closely with other JTF-GTMO directorates to streamline FOIA response efforts.  Additional duties may include drafting FOIA-related documents for JTF-GTMO personnel review and signature, conducting follow-up training for JTF-GTMO staff, and ensuring proper document handling procedures. 

Additionally, personnel will assist in archiving, maintaining government records, and conducting quality assurance reviews to ensure that sensitive information is properly handled in accordance with FOIA exemption guidelines. This role is vital to ensuring transparency, accountability, and compliance with federal disclosure laws while safeguarding sensitive national security and law enforcement information.

FOIA & Declassification Request Processing

• ­Accept, initiate, process, task, research, and reconcile FOIA and declassification requests, appeals, and litigations per Title 5 U.S.C. § 552/SC 27-2.
• Ensure completion within 20 business days (simple requests) or 30 business days (complex requests) of receiving proper documentation.
• Notify requestors in writing if additional research is required and update the accountability tracker accordingly.

FOIA/MDR Case Accountability & Tracking

• Maintain accurate case tracking using spreadsheets, databases, software, and reports in compliance with EO 13392 and 13526.
• Update FOIA/MDR case statuses by COB each workday to ensure full accountability.

Document Search, Review, & Redaction

• ­Conduct document searches personally or through coordination with other directorates/entities.
• Compare located records with security classification guides and prepare written recommendations for redaction or withholding based on authorized FOIA exemptions.
• Apply redactions using standardized templates or SOP specifications.
• Conduct line-by-line review of FOIA/declassification documents and apply appropriate exemptions within two weeks of receipt.

Records Management & Compliance

• Scan, store, and organize clean record copies and redacted versions following Army Information

Management guidelines (AR 25-1).

• Properly name, tag, and store classified and unclassified FOIA records.

Coordination & Referral Processing

• ­Utilize FOIA management systems to task, coordinate, and refer requests across commands, Security

Cooperation Organizations, Joint Task Forces, and Components.

• Track external FOIA referrals and mark cases closed upon transmission of referral receipts.

Quality Assurance & Compliance Reviews

• Conduct quality assurance (QA) reviews for redactions submitted by JTF-GTMO directorates.
• Ensure compliance with FOIA and declassification procedures before submission.

Correspondence & Legal Documentation

• Draft and prepare official responses to FOIA/declassification requests, appeals, and litigation cases, including Vaughn indexes and declarations.

FOIA & Declassification Training Support

• Update FOIA training slides and materials for FOIA/Declassification awareness programs.
• Schedule and conduct training sessions for FOIA Administrators within 72 hours of a training request (typically one-on-one or small group format).
• FOIA/Declassification System Management & Reporting
• ­Maintain and manage FOIA/declassification databases and reporting systems.
• Prepare and submit information papers, reports, briefings, and assessments as required.
• Liaison & Coordination with JTF-GTMO FOIA Manager
• Contract employees will coordinate and deconflict all FOIA-related tasks with the JTF-GTMO FOIA Manager to ensure efficiency and compliance.

Education / Experience Requirements / Qualifications

Experience and Education Of FOIA Site Lead Specialist (FSLS)

This role requires strong attention to detail, analytical skills, and the ability to manage sensitive government information in a high-security environment.  The objective is to enhance JTF-GTMO’s FOIA processing efficiency while ensuring strict adherence to legal and regulatory requirements governing federal information disclosure.

• ­Experience in FOIA processing, declassification reviews, and legal document preparation within a DoD or federal government environment.
• ­Proficiency with document management systems, Redact Express, and classified material handling.
• ­Strong understanding of FOIA exemptions, security classification guides, and federal records management regulations.
• Ability to work independently, coordinate across multiple stakeholders, and maintain strict confidentiality.

The FSLS will have a minimum of three (3) years’ experience in processing FOIA requests and reviewing proposed redactions.  The individual in this position shall have experience: 

• Lead Specialist must hold a bachelor’s degree.
• ­Shall be able to read, write, speak, and understand English, as well as possess basic computer skills including familiarity with Microsoft Office Suite, SAFE, and Redact Express.
• ­Demonstrate a commitment to quality and customer support.

Skills Required

FOIA Compliance & Processing | Legal & Regulatory Knowledge | Records Management & Archiving | Redaction & Document Review | Security & Information Protection | Legal Correspondence & Documentation | Data Tracking & Case Management | Research & Analysis | IT & Software Proficiency

Competencies Required

Attention to Detail | Critical Thinking & Problem-Solving | Time Management & Prioritization | Communication & Liaison Skills | Confidentiality & Ethical Standards | Collaboration & Teamwork | Training & Knowledge Sharing

Ancillary Details Of The Roles

Due to the sensitive nature of our work, the individuals who will be actively completing work on this contract or reviewing documents related to our operations must either be cleared (Secret Fcl / Top Secret Fcl) or be able to obtain and maintain a clearance.  All personnel must possess an active Secret clearance with eligibility for Interim TS/SCI or a full TS/SCI clearance in DISS at the time of proposal submission and maintain it throughout the contract. Compliance with FAR 52.204-2 and DoD security requirements (DD Form 254, DD Form 441, and DoD 5220.22-M) is mandatory. Employees denied a Top Secret clearance after receiving an Interim TS will be restricted from contract duties, but this does not relieve ProSidian from performance obligations.

Additional ancillary responsibility for Energy Communications Specialist involves engaging with stakeholders to ensure alignment with DOE objectives.

Other Details

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Additional Information

As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with at least three (3) Goals for each of the firms Eight Prosidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting.

CORE COMPETENCIES

Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
Leadership – ability to guide and lead colleagues on projects and initiatives
Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
Motivation – persistent in pursuit of quality and optimal client and company solutions
Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
Organization – ability to manage projects and activity, and prioritize tasks
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OTHER REQUIREMENTS

Business Tools –  understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
Humility – exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
Willingness - to constantly learn, share, and grow and to view the world as their classroom
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BENEFITS AND HIGHLIGHTS

ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That’s why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:

Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis.
Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match.
Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor’s appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days – 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given.
Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis.
Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials.
ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program.
Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support.
Flexible Spending Account: FSAs  help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA.
Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only.
Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability.
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ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply

ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.

ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status.

Furthermore, we believe in "HONOR ABOVE ALL"  - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work.

FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON http://www.ProSidian.com/ OR SEND YOUR RESUME’S, BIOS, AND SALARY EXPECTATION / RATES TO CAREERS @ PROSIDIAN.COM.

ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED.

Be sure to place the job reference code in the subject line of your email.  Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

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