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Publicis Groupe

Runs advertising and digital transformation services

Assistant to Office Manager

Facilities ManagementConfirmed live in the last 24 hours
Full-timeNo salary listed

About the Job

Requirements

  • Completed commercial vocational training; training as a hotel specialist or real estate agent is preferred.
  • Experience at reception or in office management is desirable.
  • Very good Microsoft Office skills.
  • Good spoken and written English.
  • Technical interest and, if possible, prior knowledge in building services or facility management.
  • A confident and communicative personality, organizational ability, independent and structured work style, strong customer and service orientation, and a hands-on, team-oriented approach.

Responsibilities

  • Act as the representative and right hand of the Office/Site Manager for the Düsseldorf and Cologne sites.
  • Train, instruct, check, and monitor the operational work of external service providers.
  • Coordinate external service providers and create shift schedules and task assignments.
  • Regularly inspect the premises, visually checking all building areas and facilities, especially cleanliness in office and common areas and the condition of conference rooms.
  • Ensure compliance with company standards.
  • Ensure escape and rescue routes and fire-extinguishing equipment remain freely accessible.
  • Monitor and support conference-room bookings, receive booking requests, maintain the administration system, and send booking confirmations.
  • Serve as the point of contact for agencies at the Cologne and Düsseldorf sites.
  • Manage and optimize space.
  • Independently arrange special measures, such as special cleaning after events.
  • Support and organize events.
  • Serve as a fire-safety and first-aid contact.
  • Organize training appointments.
  • Contribute to and independently take responsibility for special projects.
  • Prepare and check invoices and, after training, take responsibility for checking operating and ancillary cost statements.

Desired Qualifications

  • Experience at reception or in office management.
  • Prior knowledge in building services or facility management.

About the Company

Publicis Groupe

Runs advertising and digital transformation services

Publicis Groupe runs advertising, media buying and digital transformation services for companies that want to reach consumers, coordinate campaigns and improve their business systems. Its agency network includes creative and media specialists, while Publicis Sapient builds and modernizes the technology behind clients' operations. Epsilon adds customer data and marketing technology that connect brands with audiences and measure campaign results. Clients pay for consulting, campaign creation and execution, with production and media costs billed through alongside the group's service work. Founded in 1926, Publicis Groupe is headquartered in Paris, France.

Company size
10,001+
Company stage
IPO
Headquarters
Paris, France
Founded
1926

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