U

Universal Music Group

Global music recording, publishing, distribution company

Administrative Assistant

Full-TimePosted on 10/22/2026
$65.5k - $80k+ 401(k) employer contribution
Senior
Santa Monica, CA, USA
In PersonConsistent and punctual in-office attendance is required.
Administrative & Executive AssistanceExecutive Support

About the job

Requirements
  • At least five years of experience supporting senior executives in a fast-paced environment.
  • Consistent and punctual in-office attendance is required.
  • Ability to interact regularly and professionally with management, coworkers, and third parties, including artists, artist management, and vendors.
  • Strong organizational, multitasking, and prioritization capabilities, including the ability to manage competing priorities.
  • Excellent written and verbal communication skills.
  • Ability to anticipate needs, exercise sound judgment, and work independently.
  • Professionalism and discretion when handling confidential information.
  • Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and virtual collaboration tools such as Microsoft Teams and Zoom.
  • Experience coordinating travel and managing expense reporting.
  • Ability to work in a dynamic environment where priorities shift quickly.
Responsibilities
  • Provide primary administrative support to the Senior Vice President of Applied AI and ML, managing a complex calendar, day-to-day administrative needs, and shifting priorities.
  • Provide calendar coordination and administrative support to Data Analytics leadership, including two Vice Presidents as needed.
  • Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
  • Prepare, submit, and reconcile expense reports in accordance with company policies.
  • Coordinate internal and external meetings, including scheduling, conference room reservations, virtual meeting logistics, agendas, presentation materials, and follow-up actions.
  • Support planning and coordination of department-wide initiatives, cross-functional projects, and team programs by tracking milestones, deliverables, timelines, and stakeholder communications.
  • Assist with recurring business processes, leadership meetings, off-sites, workshops, and other department events.
  • Manage executive priorities by anticipating scheduling conflicts, identifying opportunities to improve operational efficiency, and ensuring leaders are prepared for meetings and key initiatives.
  • Partner with Data Analytics team members and other business functions to facilitate collaboration, coordinate activities, and keep projects moving forward.
  • Maintain project documentation, meeting notes, action items, and status updates to support visibility and accountability across the team.
  • Handle sensitive and confidential information professionally and discreetly.
  • Provide additional operational, administrative, and project coordination support to help the Data Analytics team achieve its objectives.
Desired Qualifications
  • Experience supporting executive leaders within media, entertainment, or technology organizations.
  • Familiarity with Workday, CTM, ExpenSys, or similar enterprise systems.
  • Comfort using AI tools to improve organization, scheduling, note-taking, research, and administrative workflows.

About the company

Universal Music Group manages the recording, publishing, and distribution of music for a global roster of artists. The company works by signing musicians to contracts, producing their albums, and making their work available through streaming services, physical sales, and licensing for film and television. Unlike many competitors, it operates a massive, integrated network across 60 countries that combines traditional label services with merchandising and brand partnerships. Its goal is to maximize the commercial reach and value of its artists' music through a diverse range of global revenue streams.

Company Size

10,001+

Company Stage

IPO

Headquarters

Santa Monica, California

Founded

1934

Get referred to Universal Music Group

See people who can refer or advise you

Simplify Jobs

Simplify's Take

What believers are saying

  • H1 2026 revenue reached €6.194 billion, up 10.8% constant currency.
  • Streaming 2.0 pricing and Downtown boosted recorded music and publishing growth.
  • Libby Bush's Sept. 29, 2026 partnerships role expands branded merchandise and live activations.

What critics are saying

  • UMG sued DistroKid on Sept. 15, 2026 over AI slop and copyright infringement.
  • Tidal, Spotify, and Apple Music tagging AI tracks normalize low-value catalog flooding.
  • Unchecked AI flood collapses royalty pools and artist trust within 24 months.

What makes Universal Music Group unique

  • UMG controls elite catalogs across recorded music, publishing, merchandising, and audiovisual content.
  • Oct. 1, 2026: Frank Briegmann's expanded remit links Europe, ANZ, Canada, and Deutsche Grammophon.
  • Sep. 28, 2026: Òscar Celma deepens UMG's AI discovery and personalization capabilities.

Help us improve and share your feedback! Did you find this helpful?

Benefits

  • Competitive Salary
  • 401k
  • Flexible PTO
  • Medical, dental, visiion insurance
  • Student Loan Repayment Assistance & Tuition Reimbursement
  • Well-Being Allowance

Growth & Insights and Company News

6 month growth

18%

1 year growth

21%

2 year growth

21%
The Next Web
Oct 22nd, 2026
Universal Music Group licenses songs to AI gaming music service TYGER.

Universal Music Group licenses songs to AI gaming music service TYGER. TYGER uses AI to adapt licensed songs to live gameplay and plans to relaunch later this year with UMG music. October 22, 2026 - 3:15 pm Universal Music Group (UMG) will license music from its artists and songwriters to TYGER. The service uses AI to make songs follow the action in a video game as people play. The two companies announced the deal today, with UMG the first major music company to license the service, they said. Under the agreement, selected recordings and songs from UMG's record and publishing catalogues will join TYGER's paid, on-demand subscription. Some UMG recordings will also appear on its free tier, which carries ads. TYGER runs alongside games rather than inside them, so studios do not have to build it in. Players choose the music. The licensed tracks then change in real time to match what happens on screen, using what the company calls its patented technology. The service works on PC, console and mobile, according to TYGER. It is in closed beta across more than 20 games, which together have more than 540 million monthly players, the company said. Its library holds more than 400,000 songs, mostly from independent artists. "Gaming is where the next generation spends its time, discovers culture and connects with friends, but music has never had a native way to reach those audiences," said Nick Venti, TYGER's chief executive and co-founder. For UMG, the deal offers its artists a new way to reach players. The company said it expects music to play a bigger part in gaming. Michael Nash, UMG's chief digital officer, said its artists "will now be able to soundtrack personalized gameplay experiences and connect with millions of gamers and fans around the world." With the UMG catalogue added, TYGER plans to relaunch later this year. The relaunch will bring an updated free, ad-supported tier and a new subscription offer. Get the most important tech news in your inbox each week.

Associated Press
Oct 22nd, 2026
UMG becomes first major label to license music to TYGER's adaptive gaming service

TYGER, an adaptive music platform built for gaming, has signed a licensing deal with Universal Music Group (UMG). UMG is the first major music company to license the service. Select recordings from UMG's recorded music and publishing catalogues will join TYGER's paid, on-demand subscription service. Some will also appear on its free, ad-supported tier. TYGER uses patented technology to adapt licensed tracks in real time to live gameplay. Players can run it alongside existing games without any work from game studios. The platform has more than 400,000 songs, mostly from independent artists. It is in closed beta across more than 20 games and plans to relaunch later this year with an updated subscription and ad-supported tier.

The Registry
Oct 22nd, 2026
Universal Music renews and expands 45,000 SQFT at 2120 Colorado Avenue, pushing Santa Monica commitment to 96,000 SQFT.

Universal Music renews and expands 45,000 SQFT at 2120 Colorado Avenue, pushing Santa Monica commitment to 96,000 SQFT. Universal Music Group's recording arm renewed and expanded a 45,069-square-foot office footprint at 2120 Colorado Avenue in Santa Monica during the third quarter, a deal that, paired with its separate 51,095-square-foot new location at 2100 Colorado Avenue, puts roughly 96,000 square feet of fresh commitments behind the music company in a submarket where nearly a third of office space sits available, according to Savills. Thank you for your interest in The Registry. If you'd like to read further, you must Subscribe or Log In below to read the rest of this content. Signup for news and special announcements! Discover more Real Estate Market California Property Listings Tour Properties

Musically
Oct 22nd, 2026
Universal Music aims for Grammy glory with new cross-cultural act IndiLat.

Universal Music aims for Grammy glory with new cross-cultural act IndiLat. Universal Music India has launched IndiLat, a new cross-cultural act made up of composer-producers Siddhant Bhatia and Raghav Mehta from India, Cristóbal "Tibo" Gajardo from Chile, and Raniero Palm from Venezuela. As the name suggests, IndiLat brings together Indian and Latin American music styles. The quartet boasts a number of Grammy nominations and wins. Palm is the most decorated of the four, with a 2024 Best Children's Music Album trophy for his work on the duo 123 Andrés' Music Ally Ltd. Grow Together Preschool Songs. He also has a pair of Latin Grammy Awards. Bhatia and Mehta - who won a Webby Award in 2024 - were up for Best Global Music Album at the 2026 ceremony for another Universal India project, Bhatia's Sounds of Kumbha. Gajardo's recognition from the Recording Academy came via his assistant producer credit for Indian-American jazz pianist Charu Suri's Shayan, which was nominated in the Best Contemporary Instrumental Album category at this year's awards. Palm and Bhatia worked on Suri's LP as well, which implies they've been collaborating with each other for some time. IndiLat's debut single 'Muévete' also features a couple of Venezuelan artists, singer Maleh and Latin Grammy Award-winning rap star Akapellah. The Spanish-language track, which features konnakol, sitar, tabla and Latin percussion, was released in the last weekend of August, just before the cut-off date for the 2027 Grammys. It's fair to say that Universal India, which has submitted the composition in the Best Global Music Performance category, is taking another shot at Grammy glory. So far, 'Muévete' is doing better in Latin American markets than in India, as currently, IndiLat's top cities on Spotify are Bogota, Santiago, Mexico City, Caracas and Medellin.

Music Business Worldwide
Oct 21st, 2026
Interscope Geffen A&M names Michelle An President & Chief Creative Officer, promotes Laura Carter and Ramon Alvarez-Smikle to Co-Presidents, Urban.

Interscope Geffen A&M names Michelle An President & Chief Creative Officer, promotes Laura Carter and Ramon Alvarez-Smikle to Co-Presidents, Urban. October 21, 2026 Interscope Geffen A&M (IGA) has named Michelle An President & Chief Creative Officer. The Universal Music Group label has also promoted Laura Carter and Ramon Alvarez-Smikle to Co-Presidents, Urban, IGA. The appointments, announced today (October 21), come a week after MBW reported that Nicole Wyskoarko and Sam Riback were leaving their senior A&R posts at IGA and that An, Carter, and Alvarez-Smikle would take on broader leadership roles. IGA said the new Creative and Urban leadership roles are "designed to give artists deeper partnership and more ways to break through." An will report to John Janick, Chairman and CEO of Interscope Capitol. She will continue to lead IGA Pop/Rock while expanding her role across the company. The expanded role will see An helping artists "shape the worlds around their music," covering visual identity, storytelling, brand development, and long-term career strategy, the company said. Carter and Alvarez-Smikle will also report to Janick and will work closely with An. The pair are tasked with aligning A&R, marketing innovation, digital strategy, and audience development for IGA Urban's artists. Alvarez-Smikle's responsibilities will extend beyond IGA Urban. His new role includes building and scaling "the digital systems and infrastructure that drive artist success" across the IGA roster, spanning both Urban and Pop/Rock, the label said. All three appointments are effective immediately. "IGA has always been defined by original voices and by the teams who back those voices with taste, conviction and care," said Janick. "Michelle has one of the clearest creative instincts in the business. She helps artists make the world around their music feel bold, fully realized and unmistakably their own. "Michelle has one of the clearest creative instincts in the business. She helps artists make the world around their music feel bold, fully realized and unmistakably their own." John Janick, Interscope Capitol "Laura and Ramon bring complementary strengths to IGA Urban. Laura has earned deep trust through her artist relationships, creative judgment and commitment to developing talent. "Ramon brings cultural instinct, deep digital expertise and a sharp understanding of how artists build audiences and communities. "Together, they will connect A&R, marketing and digital strategy around each artist's vision, helping IGA Urban artists move with more clarity, momentum, and impact." Wyskoarko and Riback are among several executives leaving UMG. Others departing include Tunji Balogun, Chairman and CEO of Def Jam Recordings, who will exit the company by the end of the year. The departures form part of a cost-cutting program that UMG confirmed in February 2024, targeting EUR €250 million (approx. USD $270 million at the time) in annual savings. The company realized €75 million of those savings in 2024. UMG CFO Matt Ellis said on the company's full-year 2025 earnings call in March that €90 million had been achieved in 2025. He added that a further €40-€50 million was expected in 2026, with the remaining €35-€45 million due in 2027. "Our consistent success has been built on our ability to anticipate industry changes, act early to better serve all our artists and songwriters, and capture opportunities in music's fastest-growing areas," a UMG spokesperson said in a statement last week. "Our industry-leading investment in artist development has always guided that work and will continue to do so. "We're bringing in new skills and technology and connecting expertise across our teams to deliver greater global impact and greater efficiency. Where we have made the difficult decision to remove certain roles, we are deeply grateful for the contributions of the people leaving us." An, Carter, and Alvarez-Smikle each held roles in IGA's previous leadership structure, unveiled in March 2024. That announcement followed the consolidation of IGA and Capitol Music Group under Interscope Capitol Labels Group, now known as Interscope Capitol. At the time, An was named President of IGA and Head of Creative Strategy, co-leading IGA's Pop/Rock arm with Riback, President of IGA and Head of Pop/Rock A&R. IGA's Urban arm was headed by Wyskoarko, President of IGA and Head of Urban A&R, and Carter, EVP and Head of Urban Marketing. Alvarez-Smikle was named EVP and Head of Urban Digital in the same announcement. An joined IGA in 2006 as part of its brand partnerships department and became head of its visual creative department in 2012. She was named President of Creative Strategy in July 2023, in a round of promotions that also saw Wyskoarko and Riback each named President, A&R. She has worked with J. Cole and his Dreamville label, as well as Mustard's 10 Summers label, home to Ella Mai. Alvarez-Smikle joined IGA in 2016, having previously worked as Music Partnerships Manager at Shazam. Before that promotion, he led digital marketing campaigns at IGA for artists including J. Cole, Playboi Carti, 6LACK, and Juice WRLD.Music Business Worldwide