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TechFlow

Integrates and optimizes government IT systems

Asset Management & Subcontracts Administrator

Inventory ManagementConfirmed live in the last 24 hours
Full-timeColumbia, SC, USA$70k - $75k

About the Job

Requirements

  • A high school diploma or equivalent is required.
  • At least five years of experience in asset management, inventory control, subcontractor coordination, facilities maintenance administration, or a related field is required.
  • Proficiency in Microsoft Office, particularly Microsoft Excel, Word, and Outlook, is required.
  • Strong organizational skills and exceptional attention to detail are required.
  • Effective written and verbal communication skills are required.
  • The ability to maintain accurate records, track multiple projects, and meet established deadlines is required.
  • The ability to communicate professionally with subcontractors, vendors, management, and government representatives is required.
  • The ability to work independently and collaboratively in a fast-paced facilities maintenance environment is required.
  • The ability to obtain and maintain U.S. military base access is required; U.S. citizenship is required.
  • The employee must be able to lift up to 50 pounds unassisted and use their hands, reach with their hands and arms, talk, and walk.

Responsibilities

  • Coordinate and communicate with subcontractors scheduled to perform work on the military installation.
  • Assist with subcontractor access coordination and ensure personnel follow applicable base access procedures and installation requirements.
  • Monitor subcontractor activities on base to ensure work follows established schedules, project requirements, and contract expectations.
  • Conduct routine checks of subcontractor projects to verify work progress, completion, and quality.
  • Maintain daily records and tracking logs of subcontractor assignments, work activities, project status, and completion.
  • Communicate project updates, scheduling changes, and outstanding issues to management.
  • Serve as a liaison between subcontractors, the facilities maintenance team, and other relevant personnel.
  • Maintain accurate asset records in accordance with contract requirements.
  • Coordinate and conduct physical asset inventories and ensure inventory records are accurate and up to date.
  • Track the assignment, location, movement, and status of assets and equipment.
  • Maintain accountability records for personnel-assigned assets and equipment.
  • Manage and update vehicle inventory records, including vehicle assignments, identification, location, and status.
  • Identify inventory discrepancies and assist with resolving asset accountability issues.
  • Use IBM Maximo and other designated asset management systems to enter, update, and track asset information.
  • Prepare inventory reports, spreadsheets, and documentation for management review and contract compliance.
  • Communicate with local vendors regarding services, materials, work schedules, invoices, and other contract-related needs.
  • Assist with reviewing vendor invoices and supporting documentation for accuracy and completeness.
  • Track vendor payments, invoice status, and outstanding items.
  • Coordinate with management and appropriate accounting or finance personnel to resolve billing discrepancies and payment issues.
  • Maintain organized records of vendor communications, invoices, and payment-related documentation.

Desired Qualifications

  • Experience using IBM Maximo or a similar computerized maintenance management or asset tracking system is preferred.
  • Experience working on a government or military installation, or on a facilities maintenance contract, is preferred.
  • Familiarity with subcontractor oversight, project tracking, vehicle inventory, and asset accountability procedures is preferred.
  • Experience with invoice processing, vendor coordination, and payment tracking is preferred.

About the Company

TechFlow

Integrates and optimizes government IT systems

TechFlow helps government agencies modernize and maintain IT and software systems, running a nationwide field-service network to keep equipment and applications up and running. It blends systems integration with ongoing optimization, using SAFe and Agile methods to deliver software in small, tested increments. Its differentiators include employee ownership, leaders with experience from OEMs and government, and a strong focus on performance optimization and information assurance, including obtaining authority to operate (ATO) for secure apps and devices. The goal is to provide secure, reliable, and well-maintained government IT and software systems that enable missions and exceed customer expectations.

Company size
51-200
Company stage
Not listed
Total funding
Not listed
Headquarters
San Diego, CA
Founded
1995

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