Full-Time
Senior IT Administrative Analyst
City of Philadelphia
11-50 employees
City economic development offering business support
Compensation Overview
$55k - $67k/yr
Philadelphia, PA, USA
In Person
Must reside in Philadelphia within six months of hire.
 Administrative & Executive Assistance (2) |
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- A high school diploma and two years of recent post-high-school education are required; a college degree is a plus but not required.
- Three to seven years of administrative experience is required.
- Advanced experience with the Microsoft Office Suite is required, including Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
- Attention to detail is required to prepare and interpret procurement requests and invoice statements.
- The candidate must be able to handle multiple tasks accurately and expeditiously.
- Solid analytical and problem-solving abilities are required.
- Strong, proven organizational skills are required.
- The candidate must be comfortable with basic information technology issues and willing to learn about new technological trends.
- The candidate must be able to work independently on difficult or complex administrative and clerical tasks.
- The candidate must be able to operate standard office equipment, telephones, personal computers, printers, and scanners.
- The candidate must be able to maintain confidential information and data.
- The candidate must be able to set and maintain priorities with a large workload.
- Strong problem-solving skills are required, including the ability to evaluate information and data and recommend courses of action.
- Excellent verbal and written communication skills are required, including communication with IT and functional managers at all levels, cross-team training, and documentation.
- The candidate must be able to manage time effectively, set priorities appropriately, operate with minimal supervision, work independently or as part of a team, and maintain a professional demeanor under stress.
- Demonstrated customer focus is required, including evaluating decisions from the customer perspective, building customer relationships, creating customer-oriented processes, and partnering with customers.
- The successful candidate must become a Philadelphia resident within six months of hire.
- Candidates must provide a cover letter and resume.
- Manage and prioritize the schedules of the Chief Project Management Officer and Chief Enterprise Officer.
- Schedule meetings, appointments, and travel while ensuring effective time management and prioritization.
- Resolve scheduling conflicts and proactively identify solutions.
- Serve as the primary point of contact for internal and external stakeholders, including City departments, government officials, and community organizations.
- Screen phone calls, emails, and correspondence for both executives.
- Draft, proofread, and edit documents, reports, and presentations for the executives.
- Facilitate communication and follow up on key action items.
- Organize and prepare materials for meetings, conferences, and public events involving the executives.
- Take meeting minutes, track action items, and ensure timely follow-up.
- Assist with the planning, logistics, and execution of city-wide events, conferences, and stakeholder engagement activities.
- Assist the Chief Project Management Officer in tracking and supporting the execution of city projects and initiatives.
- Prepare and maintain project reports, status updates, and documentation.
- Track project timelines and milestones effectively.
- Assist with project-related inquiries.
- Handle day-to-day administrative tasks, including filing, organizing digital and paper records, and maintaining office supplies.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for the executives.
- Provide support for special projects assigned by the executives.
- Record and distribute meeting notes.
- Answer telephone and personal inquiries.
- Create and maintain documents.
- Organize, maintain, and update confidential files and databases.
- Assist in preparing reports and presentations for senior leadership and the public.
- Ensure the accuracy and integrity of project-related documentation.
- Maintain strict confidentiality regarding sensitive issues and discussions.
- Anticipate needs and proactively address administrative challenges.
- Offer recommendations for process improvements to improve office efficiency.
- Communicate with staff regarding office needs and recommend improvements.
- Assist with setting up and breaking down office events and meetings.
- Coordinate with the office manager on building management and facility-related issues.
- Working knowledge of Microsoft Visio is a plus.
- Working knowledge of Microsoft Outlook or another automated email and scheduling system is a plus.
Philadelphia's Department of Commerce acts as the city's economic catalyst. It helps local businesses by providing one-on-one assistance through the Office of Business Services and by funding or partnering with neighborhood organizations to connect firms with resources. The department aims to make Philadelphia a globally competitive economy that benefits everyone who lives, works, or does business in the city, and to make the city a more vibrant destination where employers flock, entrepreneurs thrive, and innovation grows. It achieves this through neighborhood-focused outreach, personalized support, and collaboration with local partners to offer a broad range of services rather than a single product.
Company Size
11-50
Company Stage
N/A
Total Funding
N/A
Headquarters
Philadelphia, Pennsylvania
Founded
N/A
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Simplify's Take
What believers are saying
- Two vendors will fund ChargePHL, limiting direct City of Philadelphia budget exposure.
- District Council 47’s 2025 contract stabilized white-collar staffing after the District Council 33 strike.
- Parker’s FY26 plan preserves reserves and targets pension funding reaching 100% by 2034.
What critics are saying
- Council still must approve ChargePHL in June 2026; any stall delays 2027 openings.
- Philadelphia’s 2026 tax cuts shrink recurring revenue while fixed costs consume 55.1% of the budget.
- Federal NEVI and CFI charger funding remains withheld, exposing ChargePHL to slower private capital.
What makes City of Philadelphia unique
- Parker’s 2026 budget protects $6.84 billion operations and $6.55 billion capital spending.
- ChargePHL gives Philadelphia citywide curbside charging first-mover status, with up to 1,000 ports.
- The city has $834 million FY26 reserves and a multi-year pension reform plan.
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Benefits
Health Insurance
401(k) Retirement Plan
Flexible Work Hours
Hybrid Work Options
Paid Vacation
Phone/Internet Stipend
Wellness Program
Mental Health Support
Professional Development Budget
Conference Attendance Budget
Stock Options
Company Equity
Company News
It's electric has signed an agreement with Philadelphia to deploy up to 1,000 Level 2 curbside electric vehicle chargers across the city, making Philadelphia the first US city to pursue city-wide curbside charging at this scale. City Council is set to vote on enabling legislation in June. The network will prioritise neighbourhoods based on rideshare driver density, lack of existing charging infrastructure and environmental justice considerations. More than 60% of Philadelphia households lack off-street parking, making curbside charging essential for EV adoption. It's electric's hardware draws power from existing buildings and utility poles, avoiding interconnection delays and grid upgrades. The first chargers are scheduled to go live in early 2027, with deployment spanning all 18 city planning districts.