Grease Coordinator

Entity:

Customers & Products

Job Family Group:

Business Support Group

Job Description:

Be at the centre of a fast-moving, nationwide logistics network!

In this role, you’ll drive the end-to-end coordination of bulk grease operations ensuring every delivery, bin movement, and inventory update runs seamlessly, safely, and efficiently.

From scheduling and dispatch to system accuracy and customer support, you’ll play a critical role in keeping operations on track, costs optimized, and service levels high. The role offers strong autonomy and ownership, with the opportunity to shape it and drive continuous improvement.

What You'll Do

Dispatch, Scheduling & Transport Coordination

• Plan and implement bulk grease delivery schedules

• Create and manage bookings, delivery dockets, connotes, and labels

• Coordinate collection of empty IBVs and movement of bins nationally

• Partner with carriers to ensure smooth delivery execution, resolving any transport or service issues

Grease Bin (IBV) Tracking & Lifecycle Management

• Track greasebin movements across customer sites and maintain accurate reporting (movement, history, utilisation)

• Optimize bin rotation to reduce cost and service disruption

• Manage refurbishment cycles and turnaround times for customer-owned bins

Inventory, Systems & Data Accuracy

• Perform pack-to-bulk conversions and maintain stock accuracy

• Create and manage and receipt inbound inventory within the JDE ERP system

• Manage GRs, SharePoint inventory updates, and Virtual Branch Plant reconciliation

• Maintain accurate data across JDE, SharePoint, and tracking systems

Customer & Sales Support

• Create customer quotes and update SharePoint records

• Provide bin movement reports and operational insights to customers and sales teams

• Process and validate delivery documentation (dockets, PODs, labels)

• Support onboarding of new customers and changes to delivery requirements

Operations Coordination & Continuous Improvement

• Support depot operations, sample testing logistics, and cross-functional requests

• Maintain process documentation, reporting, and role handover materials

• Identify delivery risks (stockouts, capacity constraints, HSSE) and drive improvements

• Champion process enhancements, automation opportunities, and system efficiency

• Ensure compliance with HSSE standards, Chain of Responsibility, and company policies

What Makes This Role Challenging (and Impactful)

• Coordinating national operations across multiple depots, carriers, and customers

• Balancing cost efficiency with customer service and operational constraints

• Managing high-volume transactional activity alongside improvement initiatives

• Maintaining accuracy across multiple systems (JDE, SharePoint, spreadsheets)

• Adapting quickly to shifting demand, supply conditions, and disruptions

What You’ll Bring

• Mid-level experience in scheduling, logistics, or supply chain operations

• Strong understanding of end-to-end supply chain processes

• Experience with ERP systems (JDE preferred)

• Advanced Excel and Microsoft Office capability

• Strong problem-solving approach with a focus on continuous improvement

• Knowledge of Chain of Responsibility and Dangerous Goods compliance

• Confident partner management and clear communication skills

At bp, we provide the following environment and benefits to you:

• A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued

• Possibility to join our social communities and networks

• Learning opportunities and other development opportunities to craft your career path

• Life and health insurance, medical care package

• And many other benefits!

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.

Don’t hesitate to get in touch with us to request any accommodations!

Travel Requirement

Up to 10% travel should be expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Analytical Thinking, Commercial Acumen, Communication, Creativity and Innovation, Data Analysis, Decision Making, Digital Fluency, Integration, Managing strategic partnerships, Research and insights, Risk Management, Stakeholder Engagement, Stakeholder Management, Sustainability awareness and action

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.