Office Coordinator

ESSENTIAL JOB FUNCTIONS AND CORE RESPONSIBILITIES

• Collects, deposits, and record income for parent fees, fundraising (deliver scrip), and special programs. Keep petty cash in order.
• Familiar with all of the hospital forms that applies to the Nursery School and Handle With Care and their proper usage.
• Gather articles for newsletter, type and E-mail or make copies for parents.
• Maintain bulletin board in the staff lounge.
• Maintains files on children, including current health information.
• Opens and distributes interdepartmental and outside mail on a timely basis.
• Orders and inventories office stationery supplies, educational supplies and food supplies.
• Performs receptionist and telephone screening duties for Nursery School Director and Site
• Supervisor and makes appointments as necessary.
• Responsible for understanding and participating in the organization-wide Quality Improvement program through orientation, education, departmental and interdepartmental quality control, quality improvement, and quality planning activities.
• Send copies to copy room when 50 or more copies are needed.
• Types correspondence, memos to parents etc. May also be required to provide secretarial and clerical support to other department members as requested.
• Update staff year calendar. Attend staff meetings and committee meetings

JOB REQUIREMENTS

Education

Preferred (Not required)

High School Diploma or equivalent preferred

Work Experience

Minimum (Required)

• Is accurate in the area of spelling, punctuation and grammar. Demonstrates skill in proof reading. Ability to read, write and speak English, bilingual helpful.
• Knowledge of childcare terminology.
• Knowledgeable in the area of Microsoft products.
• Must be self-motivated, able to work with limited direction, and able to work under pressure to meet deadlines.
• Satisfactorily completes the orientation program and at the end of the probationary period meets the minimum standard requirements.

Preferred (Not required)

Prefer a minimum of two years recent secretarial experience in a childcare setting.

Licenses and Certifications

Minimum (Required)

Current CPR and First Aid Certificate

Pay Transparency

The hourly rate range for this position is $23.00 - $35.55. When extending an offer of employment, the University of Southern California Arcadia Hospital considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, State, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

POSITION SUMMARY

The Office Coordinator to Kathy Kredel Nursery School performs various secretarial duties for the Director and Site Supervisors and the respective classrooms. Under the direction of the administrators, this individual works independently to plan, organize, and prioritize multiple assignments and task. Demonstrates investment in the overall forward movement of the Nursery School. Applies good interpersonal and communication process utilizing verbal and non-verbal skills to achieve organizational service goals of customer satisfaction and a positive work environment.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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