Purchasing Coordinator

Overview

Johnstone Supply, North America's leading wholesale distributor of HVACR equipment, parts, and supplies, has a great opportunity to join our team. Over the last seven decades, Johnstone has grown into a multi-billion-dollar industry leader with over 470 distributor branches and 6 distribution centers throughout North America. We work with some of the largest companies in the world, including Daikin/Goodman, Bosch, Copeland, Honeywell, Johnson Controls, and Fujitsu, to provide contractors with world-class products, technical expertise, and quality service.

Now is the best time to join Johnstone Supply. Relationship-building is the key to our success, and it shows in everything we do. The Power of Johnstone is everyone who works with us. Our customers, our partners, and our people. Johnstone is growing, and so can you.

Responsibilities

The Purchasing Coordinator is responsible for facilitating inventory management activities including purchasing and maintaining inventory for multiple locations under the direct supervision of the Purchasing Manager. Reviews forecasts, places orders, provides support to sales and branch staff and is a source for information to others within the Company-Owned Store (COS) group.   The employee provides prompt, friendly and professional service to Johnstone locations and vendors.

Essential Job Functions. 

• Reviews orders/procurement requests made by branch staff and issues purchase orders (PO) for fulfillment.
• Reviews forecasts to order inventory to align with current demand and trends.
• Transfers inventory between locations based on overstocks and inventory efficiency.
• Monitors special requisitions to procure product for customer special orders and back orders in a timely manner.
• Provides support and internal customer service to sales and branch personnel, being a resource for information such as availability and lead time. Assists as needed in procuring product to meet customer needs.
• Provides recommendations as to the best procurement based on the situation.
• Interacts with suppliers to obtain product information, cost, lead time and to follow up on outstanding orders or PO variances.
• Identifies overstocks and dead inventory and determine best action to address concern.
• Follows up on overdue vendor Purchase Orders and store transfers.
• Partners with the marketing department to ensure proper inventory to support current and future marketing initiatives and programs.
• Provides reports, correspondence, and other communications as needed.
• Performs all other duties as assigned. 

***Position will be onsite at one of the following branches:  Bismarck, ND; Fargo, ND; Appleton, WI; DePere, WI; Sioux City, IA; Rapid City, SD; Sioux Falls, SD; Casper WY. 

Johnstone Supply believes that each employee’s contribution should not be limited by the assigned responsibilities. Therefore, it is our expectation that each employee will adhere to our company values and offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High School Diploma or equivalent (i.e. G.E.D.); minimum of 2+ years of related procurement or purchasing experience or equivalent combination of education and experience. 

Required:

• High School Diploma or equivalent
• Minimum of 2+ years of related purchasing or procurement experience

Preferred:

• 3-5 years of relevant purchasing experience preferred
• Experience with ERP competence with DDI and inventory systems software preferred

Certificates, Licenses, and Registrations:

• There are no certificates, licenses, or registrations required for this role.

Job Knowledge, Skills, and Abilities:

• Proficient in Microsoft 365 products including Excel, Outlook, Word, and PowerPoint with ability to quickly learn and apply other job-related technologies.  Ability to use purchasing software accurately and efficiently.
• Demonstrated ability to multitask, manage and prioritize multiple projects while working under pressure. Displays a sense of urgency when needed.

• Excellent communication and interpersonal skills required with ability to work well with others. Ability to successfully and professionally communicate in multiple formats and deliver information to a varied audience.

• Strong math and analytical skills. Must be able to identify and react to trends.
• Problem-solving skills; listening to, interpreting and meeting needs of others; diagnosing and rectifying problems.
• Knowledge of HVAC/R wholesale industry beneficial or ability to quickly learn HVAC/R products.
• While multilingual skills are valued, English proficiency (written and spoken) is a core requirement for this position due to the nature of the work, safety regulations, and to ensure accurate communication and comprehension.

People Leadership Level:

• Individual Contributor Non-Lead – Focus on producing own work, achieving quality standards, and meeting deadlines; no personnel authority; this category includes IC’s who are knowledge resources for their peers.

Physical Demand

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:   While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, and/or feel; flex hands and fingers; reach with hands and arms; turn head and torso; and talk or hear. The employee is occasionally required to walk. Specific vision requirements are close and peripheral vision.  While performing the duties of this job, the employee may be required to sit stand for much of the workday. 

Work Environment:  Most work is performed with telephone equipment, PC, fax, and printer in an office setting. Store/office climate is air conditioned or heated.  Position is typically onsite in the assigned branch location.  Normal work hours are 7:30am – 5:00pm but may vary based on operational needs. Remote/Hybrid options may be available. 

Company Values

We’re also interested in hiring a great candidate that holds these values so we can further build a strong company culture:

• Safety: Always prioritizes safety, both at work and at home, while ensuring those who work for you work safely.
• Customer Focused: Take the perspective of those we serve, anticipate their needs, and responding quickly.
• One Team: We win together by collaborating with each other, focusing on the common goal, and leveraging the strengths of the team.
• Own It: Take the initiative, act with a sense of urgency and pride, do things right the first time, and always act with integrity.
• Innovate: Embrace and create change that drives continuous improvement and customer-valued solutions.

Benefit Overview

At Johnstone Supply, we recognize that our employees’ growth, well-being, and success drives the company’s success. We offer a competitive wage, in addition to health and wellness benefits including medical, dental, vision coverage, and options for supplemental care. We provide the resources you need to take charge of your well-being, including:

• Competitive Paid Time Off (PTO)
• Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediate vesting
• Holiday pay – we recognize and pay our employees for 7.5 holidays per year
• Paid Parental Bonding Time
• Employer subsidized medical, dental, and vision plans
• Employer paid life insurance and short-term disability
• Voluntary long-term disability, accident, critical illness, and hospital indemnity insurance
• 24/7 Access to virtual care/telehealth options
• Health Savings Account (HSA) with employer contribution; Flexible spending accounts (FSA)
• Wellbeing program with opportunity to earn reduced medical costs
• Employee Assistance Program (EAP) for you, and your family
• Tuition reimbursement
• Employee referral bonus program
• Employee service milestone recognition program

We understand that our employees are the cornerstone of our success. Our commitment to continuous improvement & investment in our people is only matched by our commitment to superior customer experience.

EOE & E-Verify Participating Employer.