Personal Assistant

SportStars is seeking a highly organized and proactive Personal Assistant to support the CEO across both professional and personal priorities. This is a dynamic role that blends traditional executive support with high-level personal coordination, enabling the CEO to operate efficiently across multiple time zones and international locations.

The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment. You will play a critical role in managing day-to-day logistics, anticipating needs, and ensuring both business and personal responsibilities are handled seamlessly.

Executive Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and international travel across multiple time zones
• Prepare reports, presentations, and correspondence as required
• Act as a primary point of contact for internal and external stakeholders, ensuring clear and professional communication
• Assist in planning meetings, events, and business-related logistics
• Conduct research and compile information to support decision-making
  

Personal & Lifestyle Coordination

• Oversee personal scheduling, including appointments, reservations, and day-to-day logistics
• Coordinate travel arrangements, accommodations, transportation, and itineraries across multiple cities
• Support family logistics and planning, including activities, schedules, and special events
• Handle personal errands, vendor coordination, and service management with efficiency and discretion
• Maintain important dates, reminders, and gifting coordination to ensure nothing is overlooked
  

Proactive Planning & Research

• Research and recommend services, experiences, and opportunities (e.g., dining, events, travel, wellness, etc.)
• Anticipate needs and provide solutions before they arise

Qualifications & Skills

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
• Exceptional organizational and time-management skills with strong attention to detail
• Highly proactive with the ability to anticipate needs and operate independently
• Strong written and verbal communication skills
• Comfortable working in a fast-paced, international environment
• High level of discretion and professionalism when handling confidential information
• Digitally fluent (Google Workspace, Microsoft Office, messaging platforms, and other productivity tools)
• Flexibility to adapt to changing priorities and schedules

Preferred:

• Bilingual proficiency in English and Spanish
• Experience supporting executives with international travel and cross-border coordination
• Complete both of our short assessments (about 5 minutes each) before or right after applying. Applications with both completed are reviewed first:
• Culture Index survey
• Skills game assessment

Compensation: competitive salary based on experience