HybridThe posting describes the role as hybrid and elsewhere as remote; it requires up to 50% travel for events and meetings.
Creative Production
About the job
Requirements
At least 4 years of experience in event management, experiential events, project management, or a comparable role with end-to-end ownership.
Demonstrated ability to independently manage multiple complex events, deadlines, vendors, budgets, and stakeholder groups.
Experience partnering with senior leaders or executives on events, retreats, offsites, or organizational initiatives.
Experience creating and improving event processes, standard operating procedures, templates, and repeatable workflows.
Strong budgeting and vendor-management experience, including contracts, expense tracking, and cost reconciliation.
Strong written communication skills and the ability to prepare clear, leadership-ready materials.
Proficiency with Microsoft 365 and comfort learning customer relationship management, event, project-management, travel, and AI-enabled productivity tools.
Ability to travel up to 50%, including occasional evening and weekend events.
Ability to manage competing events, stakeholders, budgets, and deadlines while maintaining critical details.
Ability to establish clear expectations and drive follow-through across teams and leadership.
Ability to handle sensitive business and leadership information with appropriate discretion.
Ability to use technology and approved AI tools to improve organization, communication, analysis, and efficiency.
Responsibilities
Lead end-to-end planning and execution for provider events, continuing education programs, recruiting and networking events, office openings, company celebrations, leadership retreats, executive offsites, and other priority events.
Travel to major events and provide hands-on leadership before, during, and after execution.
Anticipate risks and gaps early and bring organized recommendations and solutions to keep events on track.
Own the established event portfolio and calendar while continuously improving the systems, standards, and processes that support execution.
Develop and maintain event standard operating procedures, planning templates, timelines, checklists, approval paths, communication standards, and post-event workflows.
Review and improve event processes based on lessons learned, stakeholder feedback, and changing business needs.
Use approved AI and productivity tools to strengthen planning, communication, documentation, analysis, and follow-through.
Drive accountability across departments and leadership by securing decisions, approvals, content, deliverables, and follow-up needed to keep work on schedule.
Prepare leaders and executives with briefs, agendas, schedules, talking points, attendee information, travel details, and supporting materials.
Coordinate event-related executive schedules, travel, itineraries, and logistics for retreats, offsites, and other priority activities.
Translate event meetings and debriefs into clear decisions, owners, deadlines, and next steps, and drive follow-through to completion.
Develop event budgets, monitor approved spending, coordinate invoices, identify cost risks, and provide timely expense reporting and financial recaps.
Manage external vendor relationships and contracts while maintaining expectations for quality, timelines, and event standards.
Maintain accurate customer relationship management records, event trackers, stakeholder information, attendance data, event history, commitments, and follow-up activities.
Measure registration, attendance, engagement, spending, follow-up activity, and applicable business outcomes.
Prepare concise post-event reporting with lessons learned and recommendations to strengthen future events.
Desired Qualifications
Experience in behavioral health, healthcare, or provider-facing roles.
Familiarity with platforms such as Eventbrite, Monday.com, HubSpot, or travel booking tools.
Strong writing or creative skills to support event promotions and engagement.
Experience working remotely.
Event Manager - Arizona
Mindful Support Services · Phoenix, United States (Hybrid) · Full-time · Posted 2026-10-21
Salary: USD 85,000–95,000
Workplace: hybrid
Description
Job Type: Full-time, M-F (weekends as needed)
Salary: 85,000 - 95,000k annually.
About Mindful Therapy Group
Mindful Therapy Group partners with independent mental health clinicians to support thriving private practices. With a growing national footprint and a mission-driven culture, we’re making it easier to access high-quality care, while empowering providers with the tools, infrastructure, and community they need.
About the Role
The Events Manager leads the planning, budgeting, execution, and continuous improvement of Mindful Support Services’ events. This role owns established event processes while strengthening structure, accountability, and consistency across the organization.
More than event coordination, this position drives stakeholders and senior leaders through decisions, deadlines, and preparation while ensuring Mindful’s brand and culture come to life at every event. Strong communication, attention to detail, sound judgment, adaptability, and enthusiasm for travel are essential.
Key Responsibilities
Event Planning & Execution
Lead end-to-end planning and execution for provider events, continuing education programs, recruiting and networking events, office openings, company celebrations, leadership retreats, executive offsites, and other priority events.
Travel to major events and provide hands-on leadership before, during, and after execution.
Anticipate risks and gaps early, bringing organized recommendations and solutions to keep events on track.
Event Operations & Process Ownership
Own the established event portfolio and calendar while continuously improving the systems, standards, and processes that support execution.
Develop and maintain event SOPs, planning templates, timelines, checklists, approval paths, communication standards, and post-event workflows.
Review and improve event processes based on lessons learned, stakeholder feedback, and changing business needs.
Use approved AI and productivity tools to strengthen planning, communication, documentation, analysis, and follow-through.
Stakeholder & Executive Coordination
Drive accountability across departments and leadership by securing decisions, approvals, content, deliverables, and follow-up needed to keep work on schedule.
Prepare leaders and executives with briefs, agendas, schedules, talking points, attendee information, travel details, and supporting materials.
Coordinate event-related executive schedules, travel, itineraries, and logistics for retreats, offsites, and other priority activities.
Translate event meetings and debriefs into clear decisions, owners, deadlines, and next steps, and drive follow-through to completion.
Budget & Vendor Management
Develop event budgets, monitor approved spending, coordinate invoices, identify cost risks, and provide timely expense reporting and financial recaps.
Manage external vendor relationships and contracts while maintaining expectations for quality, timelines, and event standards.
Tracking, Reporting & Continuous Improvement
Maintain accurate CRM records, event trackers, stakeholder information, attendance data, event history, commitments, and follow-up activities.
Measure registration, attendance, engagement, spending, follow-up activity, and applicable business outcomes.
Prepare concise post-event reporting with lessons learned and recommendations to strengthen future events.
Requirements
Qualifications:
4+ years of experience in event management, experiential events, project management, or a comparable role with end-to-end ownership.
Demonstrated ability to independently manage multiple complex events, deadlines, vendors, budgets, and stakeholder groups.
Experience partnering with senior leaders or executives on events, retreats, offsites, or organizational initiatives.
Experience creating and improving event processes, SOPs, templates, and repeatable workflows.
Strong budgeting and vendor-management experience, including contracts, expense tracking, and cost reconciliation.
Excellent written communication skills with the ability to prepare clear, leadership-ready materials.
Proficiency with Microsoft 365 and comfort learning CRM, event, project-management, travel, and AI-enabled productivity tools.
Ability to travel up to 50%, including occasional evening and weekend events.
Core Competencies:
Exceptional attention to detail: Anticipates gaps, dependencies, and risks before they impact execution.
Ownership & accountability: Takes initiative, closes loops, and drives work through completion.
Organization & prioritization: Manages competing events, stakeholders, budgets, and deadlines without losing critical details.
Communication & influence: Establishes clear expectations and confidently drives follow-through across teams and leadership.
Adaptability & problem solving: Responds well to feedback, adjusts quickly, and brings solutions when challenges arise.
Judgment & confidentiality: Handles sensitive business and leadership information with appropriate discretion.
Technology fluency: Uses technology and approved AI tools to improve organization, communication, analysis, and efficiency.
Bonus Points
Experience in behavioral health, healthcare, or provider-facing roles
Familiarity with platforms like Eventbrite, Monday.com, HubSpot, or travel booking tools
Strong writing and/or creative skills to support event promotions and engagement
Experience working remotely
Why Join Mindful?
We’re a people-first organization that believes supporting mental health starts with supporting each other. You’ll be part of a nimble, collaborative team with room to innovate and lead. At Mindful, we believe events are more than logistics—they’re opportunities to build meaningful connections and a strong provider community.
Benefits
Compensation and Benefits:
75% employer covered Health, Dental & Vision benefits plan
401(k) savings plan with employer matching upon eligibility
8 paid holidays
15 PTO days accrued annually
Professional and career development opportunities
Compensation evaluated with opportunities for advancement
This is a non-commission role.
Job Type: Full-time, M-F (weekends as needed)
Salary: 85,000 - 95,000k annually.
Work Environment
This is a full-time remote position with regular collaboration across departments, leaders, vendors, and external partners. The role requires up to 50% travel to major events, leadership meetings, executive offsites, office openings, and other priority activities. Travel may include air travel, overnight stays, local driving, and occasional evening or weekend work based on the event schedule. The position requires sustained computer and video-conference work and the ability to operate effectively in remote, office, venue, and event environments.
It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group. We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment.