Accounts Payable Specialist

About Vantage

Vantage powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Accounting Department  

Vantage Accounting Operations is a shared services team responsible for accurately and efficiently recording financial transactions while building positive financial relationships with customers and vendors across North America. 

The team coordinates the entry, review, and approval of day-to-day transaction processing in accordance with financial policies and department SLA’s. The team members proactively engage in solving problems through close collaboration with internal and external partners in the development and implementation of continuous process improvements by enhancing the use of our technology resources, and continuing education to improve accounting operational efficiency through assessing, standardizing, and streamlining day-to-day processes. The team behaves with integrity, harmony, flexibility, respect, and initiative. 

Position Overview 

This role is based in Montreal, Quebec with flexible work arrangement: 3 days on-site and 2 days remote. 

Vantage seeks an experienced Accounts Payable Specialist to join the North American Shared Services team. This position analyzes and processes complex accounts payable transactions, partnering with internal and external stakeholders to research and resolve invoice discrepancies. Candidates should have strong quantitative and interpersonal skills, proficiency in A/P functions and software, and a collaborative mindset focused on building successful internal relationships. Adaptability and a willingness to learn are essential in our dynamic environment. Experience in real estate, construction, manufacturing, or production is preferred but not required. 

This role operates with significant autonomy, managing large projects with limited oversight and engaging with senior-level managers or directors. The specialist handles complex challenges in invoice reconciliation, vendor relationships, and process optimization, while contributing to the development and implementation of new products, processes, standards, and operational plans that drive efficiency, accuracy, and strategic initiatives within the accounts payable function. 

Essential Job Functions  

• Work closely with internal and external stakeholders to ensure efficient processes and seamless information flow. 

• Maintain vendor records and assist with updates. 

• Process invoices for payment, progress billing entries, and expense reports. 

• Reconcile past-due balances and resolve discrepancies. 

• Analyze accounts payable processes and recommend improvements to increase efficiency and reduce errors. 

• Run weekly rejected reports for open invoices and purchase orders. 

• Provide support to internal and external stakeholders. 

• Continuously monitor processes to ensure compliance and effectiveness. 

• Maintain accurate and up-to-date accounts payable records. 

• Assist with month-end and year-end closing processes, ensuring all invoices are accounted for. 

• Prepare reports related to accounts payable activity, including aging reports and payment status updates. 

• Handle additional duties as assigned by management. 

Job Requirements  

• Degree in accounting or equivalent academic credentials preferred. 

• 2–5 years of experience in Accounts Payable required. 

• Strong knowledge of A/P processes and ability to manage a large volume of invoices. 

• Understanding of accounting principles, including CAPEX and OPEX transactions. 

• Experience in real estate, construction, or job cost accounting preferred but not required. 

• Data center experience strongly preferred but not required. 

• Ability to respond effectively to sensitive issues and complex inquiries. 

• Strong problem-solving skills and ability to work with limited information. 

• Detail-oriented with the ability to prioritize efficiently in a fast-paced environment. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required; knowledge of Yardi Voyager and Certify preferred. 

• Comfortable with IT systems and maintaining confidential records. 

• Strong analytical skills and professional, positive demeanor. 

• Language: English required; French helpful. 

• Ability to interpret written, oral, diagram, or schedule instructions. 

• Travel up to 5%, with potential increase as business evolves. 

Physical Demands and Special Requirements  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds. 

#LI-Hybrid #LI-CD1

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage is an Equal Opportunity Employer.

Vantage does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.

We’ll be accepting applications for at least one week from the date this role is posted. If you're interested, we encourage you to apply soon—we’re excited to find the right person and will keep the role open until we do!