Maintenance Purchasing Coordinator

Description

Company Overview
Branding Iron Holdings (BIH) is committed to operational excellence, food safety, and the highest standards of integrity in all aspects of our business. We strive to support our customers, employees, and communities through responsible operations, quality products, and continuous improvement.

Position Summary
The Maintenance Purchasing Coordinator is responsible for coordinating maintenance purchasing, inventory management, and vendor relationships for the Rochester facility. This position ensures maintenance parts, equipment, and plant consumables are properly sourced, stocked, and tracked to support efficient maintenance operations and minimize downtime.

The role works closely with maintenance leadership, vendors, and internal departments to maintain accurate inventory levels and ensure timely availability of materials required to support plant operations.

Essential Duties and Responsibilities
The following duties represent the primary responsibilities of this position. Additional duties may be assigned as business needs require.

1. Issue purchase orders for maintenance materials, parts, and equipment.
2. Receive, verify, and stock incoming maintenance materials and parts at the Rochester facility.
3. Maintain accurate inventory levels for maintenance parts and supplies.
4. Perform data entry and inventory tracking within purchasing or inventory systems.
5. Coordinate with Accounts Payable regarding invoice processing and purchase order reconciliation.
6. Source materials from multiple vendors to ensure competitive pricing, quality, and availability.
7. Build and maintain vendor relationships to improve pricing, service levels, and material availability.
8. Establish and maintain reorder points for maintenance parts and plant consumables.
9. Generate purchasing and inventory reports to support maintenance operations.
10. Support maintenance team members with purchasing needs related to the maintenance program.
11. Coordinate shipping or distribution of parts or materials required for maintenance or facility needs.

Qualifications

• Previous purchasing, inventory, maintenance support, or supply chain experience preferred
• Experience working in manufacturing or food production environments preferred

Knowledge and Skills

• Basic understanding of maintenance parts, equipment, and plant consumables
• Strong organizational and inventory management skills
• Proficiency with computer systems, spreadsheets, and purchasing or inventory software
• Strong communication skills and ability to coordinate with vendors and internal teams
• Ability to manage multiple priorities in a fast-paced manufacturing environment

Key Competencies

• Attention to Detail: Ensures purchasing accuracy, inventory integrity, and proper documentation.
• Organization and Planning: Effectively manages inventory levels, purchasing timelines, and multiple priorities.
• Vendor Relationship Management: Builds productive relationships with suppliers to ensure reliable service and competitive pricing.
• Problem Solving: Identifies supply or inventory issues and works proactively to resolve them.
• Communication: Communicates effectively with maintenance leadership, vendors, and internal departments.
• Operational Support: Maintains a strong understanding of plant operations and maintenance needs to support uptime and efficiency.

Work Environment

This position is primarily based in an office environment within a food production facility. The employee may occasionally enter production, warehouse, or maintenance areas where exposure to temperature variations, machinery, noise, and food processing activities may occur. All required safety procedures and personal protective equipment (PPE) must be followed when entering production areas.

Physical Requirements
The physical demands described here are representative of those required to successfully perform the essential functions of this position.

• Ability to sit, stand, and walk for extended periods throughout the workday
• Occasional lifting or moving of maintenance parts or materials up to approximately 30 pounds
• Frequent use of hands and fingers to operate computer equipment and handle documentation
• Occasional bending, reaching, or climbing stairs within the facility

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Food Safety and Compliance
All employees of Branding Iron Holdings share responsibility for supporting food safety, product quality, and regulatory compliance. Employees must follow all company food safety policies, sanitation procedures, and Good Manufacturing Practices (GMP) when entering production or storage areas. Compliance with all safety and food safety training requirements is mandatory.

Additional Information
All purchasing activities and expenditures must follow Branding Iron Holdings approval and spending guidelines. Employees are encouraged to pursue opportunities for professional development and training to support continuous improvement and operational excellence.

Disclaimer
This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Duties may be modified at any time to meet operational needs.

Benefits Overview

Competitive base salary ($22-$26/hour). Base salary is one component of a competitive compensation package for employees. Full benefits package, including medical/ vision/ dental/life insurance, 401(k) with company match, and paid time off. We take into consideration a variety of factors including, but not limited to, skills, abilities, experience, education, credentials, and internal equity when determining the base salary offered. Roles are eligible for additional rewards including an annual incentive program based on individual and company performance.

Branding Iron Holdings is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, sexual orientation, pregnancy, marital status, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.