Marketing Coordinator

Job Description

Job Title: Marketing Coordinator

Job Type: Permanent, Full-Time

Job Location: Ottawa, ON (18 Auriga Drive)

Work Model: Hybrid

Job Status: Existing Vacancy

Position Summary

The Marketing Coordinator keeps work moving across every account we run. This role owns the day-to-day mechanics of getting campaigns out the door — intake, timelines, task setup, asset collection and approvals — so designers, writers and paid media have what they need before deadlines get tight. It's the connection point between our team and our partners: chasing details, confirming decisions, flagging risk early and making sure nothing gets lost between a meeting and a launch. It's a fit for someone organized and persistent who knows enough about how marketing works to ask the right questions, not just move tasks along.

Responsibilities

• Run project intake — collect requirements from partners and internal stakeholders and turn them into briefs the team can work from
• Build and maintain timelines across concurrent campaigns, and flag conflicts or slipped dates before they become problems
• Set up and maintain tasks in our project management tool with the detail each discipline actually needs
• Chase assets, copy, approvals and sign-offs from partners and keep track of versions
• Own meeting logistics and notes — agendas, action items, owners, due dates and follow-up
• Support campaign launches with pre-flight checks: links, tracking parameters, proofs and deployment checklists
• Keep status current for internal stand-ups and partner check-ins, and pull campaign numbers for recaps
• Maintain campaign calendars, shared files and process documentation
• Coordinate with vendors, print and media partners on deliverables and deadlines

Qualifications

Mandatory Qualifications

• Legally eligible to work in Canada
• Fluent in English (speak, read, write)
• Ability to travel approx. 1 week/year

Minimum Qualifications

• Post-secondary education in marketing, communications, business or a related field
• Working knowledge of:
  • How marketing campaigns are planned, produced and measured
  • Creative production workflows across design, copy, web and paid media
  • Email and SMS deployment basics, including approvals and testing
  • Project management tools (Wrike, Asana, Monday, Jira or similar)
  • Microsoft O365 experience

• Clear, professional writing for briefs, meeting notes and partner-facing email
• Ability to coordinate several projects at once, keep details straight and follow up without being asked
• Comfort working with external stakeholders and holding them to deadlines

Preferred Qualifications

• Fluent in French (speak, read, write)
• 2+ years coordinating marketing work for external clients or partners
• Hands-on experience with a CMS or email platform (Webflow, Shopify, WordPress, Klaviyo or similar)
• Experience in professional sports, charitable fundraising, or lottery and gaming
• Experience building and running intake, approval and QA processes
• Comfort pulling campaign performance data and assembling recap reporting
• Experience coordinating regulated or compliance-sensitive marketing
• Experience with design, web or paid social campaign management

Additional Information

Equal Opportunity Statement

Our organization is committed to employment equity and diversity in the workplace. We actively encourage applications from women, Indigenous Peoples, persons with disabilities, members of visible minorities, and LGBTQ2+ individuals.

We are dedicated to removing barriers and fostering an inclusive workplace that reflects society and we are committed to providing an accessible and inclusive recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

If you require accommodation at any stage of the hiring process, please contact us at [email protected] so that appropriate arrangements can be made.

AI Use in Recruitment Statement

As part of our commitment to transparency and fairness in hiring, we disclose that artificial intelligence (AI) tools may be used at certain stages of our recruitment process. These tools assist in tasks such as resume screening, candidate matching, and interview scheduling. All AI-assisted decisions are subject to human oversight to ensure fairness, accuracy, and compliance with applicable laws.

We are committed to the responsible, transparent, and accountable use of AI, in alignment with Ontario’s Responsible Use of Artificial Intelligence Directive and the requirements under the Working for Workers Four Act. This includes taking steps to mitigate bias, protect candidate privacy, and ensure that AI does not unfairly influence hiring outcomes.

If you have questions or concerns about how AI is used in our hiring process, please contact us at [email protected] .

Compensation: 50000 to 61000 (CAD) (YEARLY)