Tender Specialist

Salary Range: 950 to 1300 (Currency: EUR) (Pay period: per-month-salary)

You will:

• Coordinate international tender application preparation (ensuring compliance with the requirements, communication with offices preparing applications, EoIs and Proposals (including administrative and commercial parts);
• Search for in-house and external experts according to given criteria and maintain a relationship with them;
• Regularly monitor and analyse the list of tenders published by international donor organisations;
• Submit tenders when requested, and respectively, maintain subscriptions to the international submission platforms;
• Prepare and regularly update the status of tender submissions in the database/dashboard;
• Conduct detailed market research to identify potential tenders and suitable consortium partners, and helping in closing the consortia including preparation of company portfolio;
• Maintain an organized database of all tender documents and related correspondence;
• Submit the requested tasks and deliverables on time and within the standard required;
• Ensure strict confidentiality of all tender-related information.

Requirements:

• Bachelor’s degree in Business Administration, Economics, Law, or a related field;
• 1–5 years of relevant experience in tender preparation or a similar role;
• Understanding of international donor procurement processes and tender regulations;
• Fluency in spoken and written English;
• Proficiency in Microsoft Office Suite, particularly Word and Excel; familiarity with tender submission platforms is an advantage;
• Excellent organizational skills and the ability to manage multiple tender processes under tight deadlines;
• High attention to detail and a responsible approach to work;
• Ability to collaborate effectively and communicate with colleagues across diverse offices;
• Proactive team player who can also work independently.

Benefits:

• Professional Growth – We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
• Flexible Working Hours – Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace;
• Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
• International Offsite Trips – Each year, we travel to an exciting destination to spend time with the entire Civitta team, strengthening connections and creating unforgettable memories;
• Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;
• Continuous Learning – From expert-led trainings to personal development budgets, your growth is our priority;
• Local Benefits Package – Enjoy a comprehensive benefits package to support your well-being and professional needs, including: health basket (for employee-selected services such as health checks, gym memberships, and psychological support); charging stations for the regular employees and Team sports activities.