Vendor Coordinator

Who We Are

At KEV, we help school districts eliminate the school finance blind spot. Our platform gives district finance teams real-time visibility and traceability into every dollar collected at the school level - whether it's cash, cheque, or digital. From field trips to fundraisers, we help them manage every dollar with confidence. More than 27,000 schools across North America trust KEV to manage over $8 billion annually. By unifying payments, accounting, and reporting, KEV simplifies life for bookkeepers, builds trust with parents, and gives finance leaders the oversight their current systems cannot. It's how we help schools stay compliant, reduce risk, and focus on what matters most, student success.

Backed by Five Arrows, the PE arm of Rothschild & Co., KEV is investing more than ever to support K-12 in a world of tighter budgets, rising scrutiny, and fast-changing tech. We're headquartered in Toronto, with offices across North America.

If you're excited by the idea of building tech that protects schools, empowers finance teams, and improves education through better systems, KEV is the place for you.

This role is for an active vacancy.

About the Role

The Vendor Coordinator sits within the Lunchbox team - a product that connects K-12 schools with local restaurant partners to make student lunch ordering simple, cashless, and compliant. This role is the operational engine behind our vendor network: you own the full lifecycle of restaurant partnerships from first outreach to active account management.

This is a role for someone who is organized, communicates with clarity and warmth, and takes genuine pride in doing the operational work that makes a program run smoothly. You don't need to have worked in K-12 before - but you do need to care about getting things right and representing KEV's values in every vendor interaction.

How You'll Contribute

• Build the vendor network - Research, identify, and conduct outreach to restaurant partners across Canada, qualifying candidates against program requirements to grow a reliable, high-quality vendor base.

• Own the vendor sales cycle end to end - Manage all phases from lead generation to close, including responding clearly to vendor and school inquiries, and meeting or exceeding defined sales quotas.

• Onboard vendors with care - Confirm restaurant participation, gather accurate menu and pricing information, and act as the liaison between vendors, schools, and the customer support center to ensure smooth onboarding and ongoing service delivery.

• Keep the data clean and current - Maintain and update vendor records in the CRM with precision, including weekly reporting, forecasting, and opportunity tracking, so the team always has an accurate picture of the pipeline.

• Manage relationships at scale - Build and sustain strong partnerships with existing vendors through daily communication and proactive support, reducing friction and increasing engagement over time.

• Work closely with school sales team - Support with vendor requirements. work with operations and support to handle vendor objections and issues.

Who You Are

• 1-2 years of experience in vendor coordination, operations coordination, or sales support - ideally in a SaaS or tech environment.

• Strong organizational skills with a proven ability to manage multiple vendor relationships simultaneously without dropping the ball.

• Strong experience with Microsoft Excel and Office365 

• High attention to detail, with the ability to maintain accurate vendor records, contracts, menus, and pricing information.

• Excellent written and verbal communicator with a customer-first mindset - you leave every interaction clearer than when it started.

• Experience reviewing contracts and managing vendor data, reporting, and documentation.

• Comfortable working independently and knowing when to escalate - you take action on clear instructions and don't require constant direction.

• Familiarity with the K-12 education or food service industry is an asset, not a requirement.

• The KEV Factor (not a hard skill): You bring curiosity, warmth, and a "get it done" attitude to every interaction. You ask smart questions, care about the mission, and show up with the same energy whether the task is big or small.

Salary Range - $50,000 - $60,000. This range reflects expected compensation at the time of posting. Final offers may vary based on skills, experience, location, and internal equity.  

What We Offer

• Competitive compensation – We believe in rewarding great work with fair, competitive pay.

• Meaningful benefits– Because your well-being matters; both at work and at home.

• Retirement Savings Support – We help you plan for your future with company-matched programs, including RRSP matching in Canada and 401(k) contributions in the U.S.

• Professional development – We invest in your growth with ongoing learning, stretch opportunities, and continuing education, including KEV Academy for onboarding and skill-building, plus KEV University, our online platform offering a wide range of courses.

• Hybrid model – 3 days in the office to collaborate and connect, with flexibility the rest of the week.

• Flexible PTO – Take the time you need to recharge with close to 4 weeks of vacation and a company-wide holiday closure

• Office perks – Enjoy a fully stocked snack bar and occasional catered lunches—because we know that great conversations (and ideas) often start around good food.

Why You’ll Love Working at KEV

• Make a real difference every day – At KEV, your work supports children, parents, and schools across North America. We don’t just build software, we create solutions that simplify lives and strengthen communities. Our mission is rooted in impact, and every team member plays a vital role in shaping the future of K-12 education.

• The KEV Way – At KEV, you’ll never feel stuck in the status quo. You’ll be part of a team that’s constantly questioning, improving, and innovating—always with one guiding focus: How does this help our schools and the students they serve? It’s a culture that challenges you to do your best work while reminding you why it matters.

• Grow with us – We’re scaling fast, and so are our people. At KEV, you’ll have real opportunities to learn, develop, and shape your career. Whether advancing in your role or exploring a new path, you’ll be supported every step of the way.

• Work alongside excellence – You’ll be part of a team with integrity who treat their colleagues with respect. who are accomplished but humble, collaborative but accountable. It’s a place where you can do your best work while feeling supported and inspired by the people around you.

• Celebrate Community and Culture – At KEV, we connect, recognize, and celebrate our people. Hear directly from customers in our Voice of Customer Series, stay aligned with Townhalls, and be inspired by the KEVite Awards, where top contributors are recognized by their peers.

This job description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by an individual joining the KEV team in this or any other capacity.

KEV Group is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process. If you require accommodation at any time throughout the recruitment process, please speak with your recruiter.

KEV Group is an equal opportunity employer who agrees not to discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, or age.

KEV may use AI-enabled tools to support components of our recruitment process. These tools are used to support human decision making. All hiring decisions are made by our People and Culture team in partnership with Hiring Managers.

Visit our website for more information and details about working at KEV.