BlackStone eIT

System integrator delivering AI-enabled digital transformation

Digital Technology Department Office Secretary

Administrative SupportConfirmed live in the last 24 hours

Full-timeDubai - United Arab EmiratesNo salary listedIn-person

About the Job

Requirements

A diploma or bachelor's degree in Business Administration or a related field is required.
Proven experience in an administrative or secretarial role is required; experience in digital technology, information technology, or a project management office is preferred.
Proficiency in Microsoft Office and a basic understanding of invoicing and vendor processes are required.
Strong communication, organization, and multitasking skills are required.
The ability to work independently with attention to detail is required.

Responsibilities

Provide secretarial and administrative support to digital technology leadership and project teams.
Manage calendars, meetings, agendas, and meeting minutes.
Handle official correspondence, emails, and document control.
Support Commissioning Certificate and Goods Receipt Note creation and approval tracking.
Manage vendor invoicing, verification, submission, and payment follow-ups.
Maintain vendor records and support vendor coordination activities.
Liaise with Finance, Procurement, and vendors to resolve billing and payment issues.
Maintain accurate records, reports, and project documentation.
Support meetings, workshops, and digital technology office activities.
Manage travel and seating arrangements.
Create executive meeting presentations.

Digital Technology Department Office Secretary

BlackStone eIT · Dubai, United Arab Emirates · Full-time · Posted 2026-02-17

Workplace: on_site

Department: Outsource

Description

BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.

Key Responsibilities

Provide secretarial and administrative support to DT leadership and project teams
Manage calendars, meetings, agendas, and minutes of meetings
Handle official correspondence, emails, and document control
Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
Manage vendor invoicing, verification, submission, and payment follow-ups
Maintain vendor records and support vendor coordination activities
Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
Maintain accurate records, reports, and project documentation
Support meetings, workshops, and DT office activities
Manages travel and seating arrangements
Creates executive meeting presentations

Requirements

Diploma or Bachelor’s degree in Business Administration or related field
Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
Proficiency in MS Office and basic understanding of invoicing and vendor processes
Strong communication, organization, and multitasking skills
Ability to work independently with attention to detail

Apply

Apply at BlackStone eIT

About the Company

BlackStone eIT

System integrator delivering AI-enabled digital transformation

Blackstone eIT is a system integrator and independent software vendor that helps organizations modernize through customized technology solutions across strategy, development, and managed services. It combines consulting, custom software, IT governance, workflow automation, and UI/UX design with hosted data storage, network, and security to support the full digital transformation lifecycle. It emphasizes long-term partnerships and uses intelligent technologies such as AI, machine learning, computer vision, big data analytics, blockchain, and IoT, including Agentic AI and Generative AI across its offerings and proprietary products like a Business Excellence Suite, Learning Management System, e-invoicing platform, Carbon Management Platform, and archiving system. Its goal is to help clients become digital-first, data-informed, and AI-enabled, with the aim of reducing costs and improving operational efficiency across finance, education, government, and manufacturing.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Seattle, WA
Founded: 2014

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