Executive Business Administrator - Cloud & AI

Overview

The Cloud & AI organization accelerates Microsoft’s mission and bold ambitions to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers’ heterogeneous environments, as well as ensuring the security of our own internal estate. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world. Microsoft is one of the largest enterprise service companies in the world.   

Are you a experienced Executive Business Administrator who is passionate about supporting a dynamic leader? Do you get excited about the opportunity to manage a senior leader who supports Microsoft security efforts? Do you like the challenge of complex calendaring and working to coordinate customer meetings, events and team meetings? Do you want to influence modern day security attitudes and behaviors of employees across an entire org and Microsoft? We are looking for someone like you! 
 
This position requires someone who has excellent communication skills, possesses the ability to set priorities, handle multiple critical tasks simultaneously and function as part of the administrative team in a positive efficient manner. This role requires complex calendaring skills, operational excellence, and professionalism. Beyond calendar, travel, and team support, the ideal candidate for this role will need to be able to navigate and change directions quickly within our fast-paced environment; have stellar interpersonal skills and initiative; demonstrate good judgment; proven ability to accommodate diverse work styles; be both fair and unbiased; and the ability to maintain high levels of confidentiality.  You will also be skilled at setting priorities and handling multiple tasks simultaneously.  Being detail-oriented and having consistent and timely follow-through will be essential to your success. A successful candidate can effectively manage a high workload under time constraints with a calm, confident and positive attitude, ability to work independently, deal with ambiguity and have a passion for making managers and organizations great.  
 
Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Responsibilities

• Executive calendar and travel management: Proactively manage complex calendars for multiple leaders and plan complex domestic and international travel from start to finish. Use knowledge of the business to make sound decisions about leaders' time.
• Meetings, events and off-sites: Plan and run staff meetings, conferences, off-sites and team morale events. This covers agendas, logistics, materials, note-taking and coordination with global teams.
• Rhythm of the Business and people processes: Help drive budget management and quarterly and mid-year reviews. Support leadership meetings, business reviews, Connects, Rewards discussions and All-Hands meetings.
• Stakeholder partnership: Build strategic relationships with key leaders and stakeholders. Partner with the Chief of Staff, Lead EA, peer EAs and Business Operations to run the organization effectively.
• Operations, headcount and space: Track headcount and use internal people, budget and space tools to produce accurate, timely reports. Manage space planning and office moves with the CISO team space planner. 
• Judgment and professionalism: Handle confidential information carefully and share information accurately and on time. Represent the team and Microsoft professionally to internal and external partners.
• Leadership and community: Mentor and lead administrators. Contribute to admin-built SME teams across the admin and business operations community.

Qualifications

Required Qualifications:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, or administration work for executive/upper-level management.

Preferred Qualifications:

• 5+ years of proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint and experience using OneNote, SharePoint Teams or similar collaboration tools.  
• Education and experience: A bachelor's degree in a relevant field such as Business, HR, Marketing, Communications, Psychology or Sociology, or equivalent experience. Experience supporting an executive in a fast-paced corporate environment.
• Budget and tools: Experience reviewing and managing administrative budgets for events, morale, travel and training. Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, MS Expense, MS Travel, TA Hub and MyOrder is a plus.
• Leadership: Experience as a mentor, manager or Lead Executive Administrator.
• Adaptability and problem-solving: Works independently, handles ambiguity and pressure, and acts quickly on short notice. Solves problems before they escalate and stays positive and professional when direction changes.
• Judgment and relationships: Shows sound judgment, tact, integrity and discretion with highly sensitive information. Builds effective relationships with diverse partners inside and outside Microsoft, backed by organizational, analytical, planning and written communication skills.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

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Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.