Personnel Coordinator Bookkeeper

JOB DESCRIPTION: 

The Personnel Coordinator Bookkeeper (PCB) manages cash accuracy; provides accurate records of store sales and related transactions; coordinates recruiting, hiring and training activities; completes payroll tasks. Provides support to the Store Director in troubleshooting cash and payroll opportunities. The PCB is a non-exempt, hourly position. The schedule is determined by the needs of the store.  Reports to the Store Director.

KEY JOB DUTIES:

The Personal Coordinator Bookkeeper (PCB) is accountable for the following job responsibilities:

• Daily and weekly cash-up procedures, according to Division standard, to include till reconciliation, preparation of deposits, safe audits, and verification of sales of Lottery, CoinStar, Western Union, tickets, stamps, money orders.

• Researches and reports problems and shortages to the Front-End Manager and Store Director to include WIC violations, violation of check cashing procedures, cash variances, improper refunds/voids, coupon variances and till balance irregularities.

• Partners with Front-End Manager, Store Director and Asset Protection to resolve cash opportunities and other Front-End shrink issues.

• Completes till and safe audits as directed by Division standards.

• Orders change (money), tickets, money orders, bus passes, lottery, postage, miscellaneous office supplies.

• Daily administrative duties to include checking email, maintain cash office files or binders with division required reports, monitor Store Portal for communications/bulletins. 

• Monitors compliance with Anti-Money Laundering (AML), Western Union (WU) and Lotto.

• Weekly administrative duties to include cash over/short tracking, manufacturers coupon bag, Anti-Money Laundering (AML) checklist, analysis of reports: Lawson, Banking Discrepancy, Returned Check, Returned WIC check, SRA Dashboard, Manufacturer’s coupons.

• Track employee attendance or schedule violations; report problems to Store Management and appropriate Department Manager in a timely manner. 

• Coordinates all aspects of the hiring process to include managing requisitions per Division guidelines; review of internal and external applications; screening interviews; scheduling department manager interviews; tax credit process; contacting Human Resources for guidance on accommodation requests.  Completes the New Hire On-boarding process to include all initial training and coordination of department specific training with department managers.  May attend outside recruiting activities, such as job fairs.  Maintains all in-store recruiting materials, applications, policy sign off forms, etc. 

• Orders employee uniforms to include aprons, hats, polo shirts and name tags. Distribute to employees as per Division guidelines.

• Updates Rising Star board per division guidelines.

• Pulls Time and Attendance reports daily, complete time edits as necessary. Reviews employee time records for compliance with Company policies and minor labor laws to include tracking minor work permits and yearly updates.  Submits daily and weekly payroll.

• Maintains employee personnel files to compile with company policy and applicable laws. Maintains medical information in a separate red file.

• Coordinates inputs and tracks paperwork for all types of employee Leave of Absences. Processes appropriate paperwork for return from Leave of Absence situations.

• Submits appropriate employee status transactions through HRDirect to include address changes, new hire, job change, promotions, terminations.  Retains all HR records in compliance with records retention policy requirements. 

• Tracks Food Handler’s permit expirations (where applicable); communication with employees to update Food Handler’s permit. 

• Supports Front End operations to include till loans and pick-ups, donation canister maintenance, back up checker.

• Documents all lost and found items as per Division guidelines.

• Ensures proper cleanliness and neat appearance of the office and customer service areas.

• Other job duties as assigned and required may include supporting all departments in the store as needed. 

JOB RELATED QUALIFICATIONS:

• Demonstrated ability to follow company customer service expectations.

• Ability to work with other employees in a team environment.

• Ability to understand and follow instructions.

• Ability to multitask, maintain accuracy and pay attention to detail.

• Ability to use basic math skills, reading and writing.

SUPERVISORY RESPONSIBILITIES:

Limited. May supervise front-end employees in absence of management.

WORK ENVIRONMENT:

Percent time inside: 100%; Percent time outside: rare

Temperature Extremes: May be in a cooler/freezer (0 – 42 degrees)

Chemicals: Seldom (mild detergents or glass cleaner).

MACHINES, TOOLS, AND EQUIPMENT:

Computer, safe, coin changer, cash drawers, bill counter, brooms, rags, spray bottles, lotto machine, photo copier, telephone, intercom, money order machine, credit card scanner, pens and pencils, Western Union computer, fax machine, cash register

PHYSICAL DEMANDS:

Constant = over 70% of the time

Frequent = 30-70%

Occasional = 10-30%

Seldom = 1-10%

Lifting:

Frequently lifts 1-10 lbs. Seldom lifts 11-35 lbs.

Carrying:

Frequently carries 1-10 lbs. Seldom carries 11-20 lbs.

Pushing / Pulling:

Frequently pushes/pulls 1-10 lbs. Seldom pushes/pulls 11-20 lbs.

Reaching:

Constant knee to shoulder reaching. Occasional overhead reaching. Occasional at or above shoulder level reaching.

Standing:

Constant standing while on job. May sit while inputting data and counting money.

Walking:

Frequent walking while on job.

Climb/Balance:

Seldom.

Trunk Functions:

Frequent neck rotation while counting. Frequent bending of head while counting and using a computer. Occasional bending/stooping. Seldom twisting, crouching, squatting, and kneeling.

Upper Extremity:

Constant handling/grasping. Frequent fine finger manipulation. Frequent repetitive motion. Seldom forceful gripping.

Vision:

Use of peripheral vision and depth perception to move around crowded front area of store and office area. Near vision used to read documents, computer displays, and count money.

Hearing:

To understand customers and co-workers to provide service, receive questions/information and conduct business. To answer pages and listen on the telephone.

Speech:

To converse with customers, answer questions and conduct business. To exchange information with other employees; use the telephone or page other employees over the intercom.

Albertsons’ Companies will provide reasonable accommodation for qualified individuals with disabilities who can meet overall job requirements.

Albertsons’ Companies is an Equal Opportun