Purchasing Assistant Manager

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Hotel Seoul is located in the heart of Seoul, offering world-class customized services and sophisticated features based on its craft and expertise. The Hotel, standing tall with 29 glittering stories, is meant to look like an ancient Korean palace of old, but stylized and brought into the 21st century. Classic Korean nature motifs and modern aesthetics adorn the décor, reflecting the surrounding mountain backdrop and views of Gyeongbokgung and Changdeokgung Palaces. The Hotel features 8 distinct restaurants and bars, including award-winning Yu Yuan and the secret speakeasy Charles H., ranked as the Best Bar in Korea and one of the Asia's 50 Best Bars. The rest of the hotel is equally stunning with the works of over 130 Korean artists featured throughout the establishment. From contemporary art and pottery pieces in the rooms and halls to the intricate three-dimensional Korean ship created out of hundreds of ivory-colored buttons by Ran Hwang, Four Seasons Hotel Seoul has held the top spot as Seoul’s leading luxury hotel and rightfully so.

Purchasing Assistant Manager
Full time
Position: Assistant Department Head
Four Seasons Hotel Seoul

The Four Seasons Hotel Seoul is looking for Purchasing Assistant Manager, who shares a passion for excellence and who infuse enthusiasm into everything they do. We are looking for a candidate that is dedicated to creating personalized experiences and lasting memories for our guests. This position reports to the Director of Purchasing.

Education
College Education or equivalent experience

Experience
At least five years of experience in hotel purchasing

Desired skills
•    Highest level of integrity and transparency.
•    Strong interpersonal and relationship-building skills to work with cross-functional teams; to negotiate with vendors and influence stakeholders.
•    Strong problem-solving, decision-making, conflict-resolution and strategic-thinking skills.
•    Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings.
•    Promote a continuous learning environment that creates an atmosphere for professional development opportunities.
•    Apply an ethical approach to influence the outcome of situations.
•    Work in a safe, prudent and organized manner.
•    Sound cost analysis and cost management skills
•    Clear understanding of the purpose and reasons for internal controls
•    Understand and be familiar with hotel quality standards and service standards
•    Strong commitment to services

Eligibility
•    Require a basic technical knowledge of generally accepted accounting principles and job knowledge of all positions in Purchasing and Food & Beverage control.  Working knowledge is generally learned on-the-job or through a series of professional certifications.
•    Strong negotiation skills.
•    Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.
•    Ability to read, write and speak English.
•    Good knowledge of the Four Seasons internal controls, policies and procedures.

Key Functions
PEOPLE FUNCTIONS:
•    Maintain harmonious and professional relationship with all departments and Home Office to promote effective purchasing.
•    Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
•    Keep appropriate close contacts with business partners and constantly up to date with latest product and market information.

PRODUCT FUNCTIONS:
•    Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
•    Ensure proper authorization has been obtained for all hotel-specific purchasing contracts and conduct, manage and complete competitive bids in accordance with policy and ensure bids are on file where applicable prior to execution of contracts.
•    Ensure Management Agreement and all other Purchasing Agreement terms and conditions are fulfilled.
•    Monitor the status of slow-moving stocks and ensure a Slow-Moving Stocks Report is circulated monthly to the Director of Finance and the respective Division Heads concerned.
•    Ensure that all purchase order requests are properly documented and accounted for, completed and approved before a purchase order is prepared and the items are purchased.
•    Supervise the day-to-day functions of the Receiving Clerk and ensure that all items received by the hotel are properly documented in accordance with Four Seasons Purchasing and Receiving Procedures.
•    Assist Accounts Payable Clerk in researching any discrepancies on invoices.
•    Familiar with hygiene standards and perform hygiene audits as required.
•    Monitor daily costs and prepare or review a daily and month-to-date Food & Beverage Cost Report.
•    Cost and record steward sales, house charges, employee meals and other similar cost credit items on a daily basis.
•    As required, attend Food & Beverage Meeting to review prior month’s Food & Beverage Cost Report to highlight actions.

PROFIT FUNCTIONS:
•    Constantly keep abreast of new products, services and processes and consult with hotel management on feasibility of implementation.
•    Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality products while constantly searching for the most competitive price.
•    Coordinate and participate as necessary in all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies.
•    Support Home Office and the hotel’s Safety Committee and Green initiatives.
•    Work closely with consultants to ensure the full benefit of their advice is realized.

Visa Requirements 
Must already possess valid work authorization in South Korea.

We look forward to receiving your application!