Lead Document Controller

Scope of Work:

Kent is providing engineering, procurement, and construction (EPC) services in support of an Aramco capital project. The engagement requires the provision of specialist document control services to establish, maintain, and improve project document management processes and systems throughout the project lifecycle.

The contractor shall independently provide Lead Document Control services to support the successful delivery of project documentation, information management, and document control requirements in accordance with project procedures, EPC execution requirements, and client standards.

The contractor is engaged to deliver defined outcomes and services and shall determine the methodology required to achieve these deliverables, subject to project requirements and applicable client standards

Key Requirements: 

• Independently deliver and maintain a complete, accurate, and auditable document control function for the Aramco EPC project.
• Effectively utilise the WRENCH document management system to manage all project documentation.
• Administer and control project deliverables, document workflows, registers, transmittals, and reporting activities.
• Maintain document revision control, document distribution, and handover documentation throughout the project lifecycle.
• Ensure compliance with project procedures, quality requirements, and document management standards.
• Coordinate the timely processing, tracking, and exchange of engineering documentation between Kent, Aramco, and all EPC stakeholders.
• Manage procurement, vendor, subcontractor, and construction documentation across multiple project disciplines.
• Monitor document status and workflows to ensure all deliverables are issued, reviewed, approved, and returned within project timescales.
• Produce regular document control reports and maintain accurate project records and registers.
• Support project close-out and handover activities by ensuring documentation is complete, accurate, and auditable.
• Proactively identify, investigate, and resolve document management issues that could impact project delivery.
• Liaise effectively with project teams, clients, vendors, subcontractors, and other stakeholders to ensure smooth document flow and communication.
• Manage large volumes of multidisciplinary project documentation while maintaining accuracy and data integrity.
• Work autonomously to achieve agreed project deliverables and document control objectives.

Essential Experience & Skills

• Significant experience in a Lead Document Control role on major EPC projects.
• Proven expertise in the WRENCH document management system.
• Strong knowledge of engineering, procurement, construction, and project document management processes.
• Demonstrated ability to manage high volumes of complex multidisciplinary project documentation.
• Ability to work independently with minimal supervision and deliver results to agreed deadlines.
• Strong organisational, communication, coordination, and problem-solving skills.

Desirable Experience

• Previous experience supporting Saudi Aramco projects.
• Familiarity with Saudi Aramco document control procedures and project requirements.

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