Accounting Specialist

Overview

The Accounting Specialist supports the Finance team by performing day-to-day accounting functions for assigned properties including Accounts Receivable, Accounts Payable, Chargebacks and Income Audit. This role ensures the accuracy and integrity of the hotel’s financial data through consistent application of accounting standards, adherence to internal controls, and timely processing of financial transactions.

At CoralTree Hospitality, we're committed to enriching your career and life experiences through unparalleled benefits that support your personal and professional growth. Joining the CoralTree team means gaining access to an exceptional benefits package designed with you in mind. Join us and discover a workplace where your contributions are valued and rewarded every day.

• Explore Freely: Immerse yourself in our Team Member Travel Program, where you'll enjoy complimentary and discounted stays at CoralTree Hospitality properties, allowing you to explore new destinations effortlessly.
• Share the Experience: Enjoy UNLIMITED Friends and Family discounted rates, creating unforgettable memories together.
• Comprehensive Health Coverage: Take charge of your well-being through our pre-tax flexible benefit plan, covering healthcare and dependent care expenses, tailored to your needs. Our comprehensive medical, dental, vision, life, and disability benefits, including pet insurance ensures peace of mind for you, your family, and your furry companions.
• Build for the Future: Plan for tomorrow with our 401(k) plan, complete with a company match, empowering you to build financial security.
• Support When You Need It: Navigate life's challenges with confidence through our Employee Assistance Program, providing support when you need it most.
• Enriched Lifestyle: Enjoy a balanced lifestyle with paid vacation, sick days, and holidays, giving you time to recharge and celebrate with loved ones.
• Exclusive Discounts: Access team member discounts from top industry brands in travel, entertainment, and retail, including Apple, Live Nation, Samsung, Hertz, and more, making every day a little more extraordinary.

As a member of the Lake Nona Wave Hotel team, you'll also benefit from:

• Enhanced Wellness: Benefit from special rates at the Lake Nona Performance Club, enhancing your wellness journey.
• Culinary Delights: Indulge in discounts at Tavistock Group Restaurants, savoring culinary experiences at exceptional value.
• Complimentary, Convenience, and Comfort: Receive team member meals, uniforms, and parking, ensuring convenience and comfort during your workday.

Responsibilities

Essential Functions:

• Accounts Receivable
  • Process and post direct bill charges, group master accounts, and city ledger transactions.
  • Prepare and distribute invoices to clients, following up on past-due balances in alignment with credit policy including conducting monthly credit meetings.
  • Reconcile AR sub-ledger to the general ledger and prepare month-end aging reports.
  • Maintain positive relationships with internal and external group contacts and corporate clients to ensure timely collection.

• Accounts Payable
  • Review and verify invoices, match to purchase orders, check accuracy of coding, and obtain proper departmental approvals and resolve invoice to PO discrepancies timely.
  • Process vendor payments, ensuring adherence to purchasing and company expense policies using multiple forms of payment (ACH, check, virtual card, etc.)
  • Review and verify expense reports, process and remit payment to employees timely, ensuring proper approvals are obtained.
  • Reconcile vendor statements and respond to inquiries from suppliers.
  • Year-end process of 1099s to vendors and preparing appropriate forms for government agencies.
  • Completion of W-9s and any requests of vendors for the resort’s tax identification numbers.
• Income Audit
  • Review, verify, and reconcile daily revenue reports from the PMS and POS systems.
  • Post daily revenue and adjustment entries to the general ledger in accordance with USALI standards.
  • Audit and balance cash, credit card, and house account transactions ensuring accuracy and compliance with brand and company policy.
  • Identify and resolve revenue discrepancies and work with operations teams to ensure proper documentation.

• General Ledger / Month-End Support
  • Support month-end accruals and expense analyses.
  • Prepare reports and participate in special projects as requested.
  • Assist with internal and external audit, providing supporting documentation as requested.
  • Maintain organized digital and physical files in compliance with internal controls and retention policies.

Qualifications

Qualifications:

• High school diploma or equivalent required.
• Two or four-year degree in accounting preferred.
• At least two years of related Accounts Payable and Accounts Receivable high volume accounting experience is required, preferably in a hotel or resort.
• Must be a United States citizen or possess a valid work permit.
• Must have strong financial competence.
• Must be able to perform in a highly confidential environment.
• Must have strong computer skills including Microsoft Office programs, especially Excel and Outlook.
• Oracle and Craftable experience a plus.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow other instructions and perform other work-related duties requested by his or her supervisor.

Working Environment/Physical Demands:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. 

• While performing the duties of this job, the team member is regularly required to walk, and stand, 8+ hours per day.
• The team member may be asked to use hands and arms to reach, carry, pull, and lift up to 25 lbs. 
• The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. 
• While performing the duties of this job, the team member will experience temperature fluctuations (rain, wind, heat, humidity), and moderate to high noise levels.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job.  This job description is subject to change at any time.  The team member will be required to follow other instructions and perform other work-related duties requested by his or her supervisor.

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