Administrative Aide

DEPARTMENT

Police

SALARY

$18.60 - $23.25

JOB SUMMARY

Under general supervision, performs accounting and clerical duties of moderate complexity requiring the application of analytical skills and independent judgment. Responsibilities include reviewing, verifying, reconciling, and maintaining financial records and accounts to ensure accuracy and compliance with established procedures.

ESSENTIAL JOB FUNCTIONS

• Solicit bids by phone or by fax from various vendors related to the purchase and acquisition of materials, equipment, and supplies for the Arlington Police Department; utilizing information provided by the various police units.
• Serves as back up to the Police Payroll Coordinator position for the Arlington Police Department, schedule payroll activities, and any other duties as needed.

• Provide miscellaneous clerical services to the Fiscal Services Division by processing expense reports, typing correspondences, maintaining miscellaneous data bases, distributing monthly budget reports, auditing miscellaneous inter-departmental billings, and reconciling accounting reports.

OTHER JOB FUNCTIONS

• On a nontypical basis, may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities Required

• Knowledge of established bookkeeping or accounting procedures.
• Skill in preparing and validating accounting source documents.
• Skill in examining, verifying and maintaining accounts.
• Skill in communicating with other city employees and the public by oral and written means.
• Ability to work independently in the absence of specified instructions.
• Ability to prepare and analyze statistical statements and reports.
• Ability to deal tactfully and effectively with fellow employees and the public.
• Ability to operate a variety of office machines such as adding machine, calculator, PC, copier, etc.
• Ability to receive detailed information through oral communication, and to make fine discriminations in sound.
• Ability to lift or exert forces equivalent to lifting up to 20 pounds on an occasional basis.
• Ability to perform a variety of physical skills including, but not limited to carrying, filing, holding, seeing, sorting, typing and writing.
• Ability to work in an indoor environment.

Qualifying Education and Experience

• High School Diploma or equivalent
• Two (2 ) years of experience related accounting clerical experience
• Or any equivalent combination of education and experience.

Employment Screenings Required

• Criminal Background Check
• Criminal Justice Information Services (CJIS)Fingerprint Background Check
  • Meet and maintain qualifications for CJIS access

City of Arlington is an Equal Opportunity Employer.