Procurement Administrator
No salary listed
Entry
Milton Keynes, UK
HybridBased at the Milton Keynes headquarters; remote work on Wednesdays and Fridays.
Operations & LogisticsProcurement & Sourcing
About the job
Requirements
- Previous experience in an administrative, purchasing, procurement, finance, or commercial support role is desirable but not essential.
- Experience supporting purchase order processing, supplier set-up, invoice administration, or approval workflows is advantageous.
- Exposure to working with suppliers and internal stakeholders to resolve queries and support business requirements.
- Experience maintaining accurate records, data, and documentation within systems and spreadsheets.
- Ability to manage multiple tasks, priorities, and deadlines within a structured environment.
- Experience following established processes, policies, and approval controls.
- Experience supporting project, operational, or finance teams in a fast-paced business environment.
- Highly organised, with the ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
- Strong attention to detail and accuracy when processing purchase orders, supplier information, contracts, and procurement records.
- Excellent administrative and data management skills, with the ability to maintain accurate documentation and records.
- Clear and professional communication skills, capable of building effective relationships with suppliers and internal stakeholders.
- Good numerical and analytical skills, with the ability to review purchasing data and identify discrepancies.
- Good working knowledge of Microsoft Office applications, particularly Excel, Outlook, and Word.
- Comfortable learning and using procurement, purchasing, finance, and ERP systems.
- Able to handle confidential and commercially sensitive information with discretion and professionalism.
- Strong problem-solving skills, with the ability to investigate issues and follow them through to resolution.
- Adaptable and flexible, with the ability to support changing business requirements and priorities.
Responsibilities
- Provide day-to-day administrative support to the Procurement team, assisting Purchasing Coordinators with purchasing activities across the business.
- Process purchase requisitions and raise purchase orders accurately and in a timely manner in accordance with approved budgets and company procedures.
- Maintain procurement systems, records, supplier information, and documentation to ensure data accuracy and compliance.
- Support supplier onboarding activities, including collecting required documentation and assisting with vendor setup processes.
- Monitor purchase order status, supplier acknowledgements, and delivery schedules, following up where required and escalating issues to Buyers.
- Assist with obtaining quotations, gathering supplier information, and preparing procurement documentation to support sourcing activities.
- Coordinate communications between suppliers, project teams, and internal stakeholders to ensure purchasing requirements are actioned efficiently.
- Produce and maintain procurement reports, trackers, and spend information to support team activities and decision-making.
- Ensure purchasing activities and documentation comply with procurement policies, governance requirements, and internal controls.
- Provide administrative support for tender processes, supplier reviews, and procurement projects as required.
- Support procurement activities across the wider group of entities, helping to ensure consistency and alignment with global procurement processes and standards.
- Build positive working relationships with suppliers and internal stakeholders, delivering a professional and responsive service.
- Contribute to the continuous improvement of procurement processes, systems, and ways of working within the Global Procurement team.
About the company
RWS Global designs and builds attractions, exhibits, and immersive environments for clients like theme parks, cruise lines, museums, and retail spaces. It delivers end-to-end solutions from master planning and storyline development to full-scale production and maintenance, including interactive media that bring guest experiences to life. The company works by guiding projects from initial concept through production to ongoing support, using integrated teams across four partner companies to cover design, engineering, fabrication, and installation. This makes RWS Global stand out by offering a single, coordinated service that combines planning, storytelling, media creation, and production under one umbrella, with input from industry leaders to ensure high standards. Its goal is to elevate guest experiences worldwide by creating engaging, memorable environments for experiential entertainment markets.
Company Size
11-50
Company Stage
Growth Equity (Non-Venture Capital)
Total Funding
$20M
Headquarters
New York City, New York
Founded
2023
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Simplify's Take
What believers are saying
- July 2026 Conover hire deepens Disney-grade operational discipline and global production credibility.
- August 2026 Silversea expanded RWS into luxury expedition cruising and onboard operations.
- July 2026 Holland America and Rolling Stone productions show brand-partnership demand remains strong.
What critics are saying
- April 2026 CEO transition leaves Jake McCoy interim while Bluestone searches for permanence.
- Cruise-line concentration is real; Holland America and Silversea anchor visible 2026 growth.
- A failed scale-up or major client loss would crush utilization and stall the entire platform.
What makes RWS Global unique
- RWS Global combines creative, casting, production, and operations across land, sea, and sports.
- Its ten-year Holland America relationship and August 2026 Silversea win prove repeatable client trust.
- Milton Keynes opens January 2027, adding European studios, rehearsal space, and costume capacity.
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Benefits
- Paid Vacation
- Parental Leave
- Flexible Work Hours
- Wellness Program
- Childcare Support
- Vision Insurance
- Health Insurance
- Dental Insurance
- Remote Work Options
- Hybrid Work Options