Office Administrator - m/f/d

Job Description

Office Administration

• Manage daily office administration activities and act as the primary liaison with the co-working office provider.
• Coordinate office facilities, vendors, utilities, access management, and workplace requirements.
• Manage calendars, meeting schedules, and administrative coordination for stakeholders.
• Organize corporate gifts and festive gift arrangements in line with company guidelines.
• Support onboarding activities for visitors and employees using office facilities.

Administrative & HR Coordination

• Coordinate overseas travel arrangements in collaboration with CO APAC team.
• Manage travel claims, invoices, and related documentation.
• Support HR administration processes while ensuring compliance with company policies.
• Assist in ESG-related data collection and reporting requirements.

Business Support & Coordination

• Support quarterly business reporting and management updates.
• Coordinate data collection for Quarterly Business Reviews (QBRs).
• Provide administrative support for ongoing business initiatives and special projects.

Qualifications

• Bachelor's Degree in Business Administration or a related discipline.
• 3-4 years of experience in office administration, executive support, or administrative coordination.
• Experience in manufacturing, EMS, industrial, or B2B environments preferred.
• Experience working in co-working office environments is an advantage.
• Excellent verbal and written communication skills in English.

Key Skills & Competencies

• Strong office administration and coordination skills.
• Excellent organizational and multitasking abilities.
• Strong documentation and follow-up skills.
• Proficiency in Microsoft Office applications.
• Strong communication and interpersonal skills.
• Ability to work independently and manage priorities effectively.
• Experience working with regional and global stakeholders is an advantage.

Additional Information

• Flat hierarchies, direct communication, and a backbone of integrity, courage, responsibility.
• A fast-moving environment where momentum is not lost in approval loops.
• Collaborate with colleagues and customers across countries, industries, and perspectives.
• A workplace shaped by technology, curiosity, and continuous improvement.
• Challenges with scale, depth, and enough complexity to keep you learning.