HSE & HACCP Administrative Assistant

Job Description

• Provide administrative support to the HSE Department in daily operations.
• Maintain HSE documentation, reports, records and registration logs.
• Assist in organizing occupational health and safety training sessions.
• Support the coordination of employees' medical examinations.
• Assist with workplace safety inspections and follow-up on identified non-conformities.
• Support accident investigation documentation and record keeping.
• Assist in monitoring Personal Protective Equipment (PPE) records and distribution.
• Support environmental protection and waste management activities.
• Maintain HACCP documentation, monitoring forms and food safety records.
• Assist in organizing HACCP and food safety training sessions.
• Support employee attendance records, work schedules and administrative processes through 1C.

Qualifications

• University degree (Higher Education).
• Previous experience in conducting training sessions for small and large groups is an advantage.
• Knowledge and skills in First Aid; a relevant certificate is an advantage.
• Proficiency in Microsoft Windows and computer applications.
• Strong sense of responsibility, initiative and accountability.
• Ability to manage multiple complex tasks and projects with a strong focus on results.
• Excellent teamwork and interpersonal skills.
• Fluency in Azerbaijani and English; Russian is an advantage.
• Ability to remain calm and composed while handling multiple tasks in a dynamic working environment.
• Willingness to learn, develop and continuously improve.
• Strong attention to detail, accuracy and organizational skills.

Additional Information

Results-oriented

Relationship-focused

Proactive and solution-oriented

Professional and confident

Organized and detail-oriented

A strong communicator and team player