Graduate Assistant - Fellowships Coordinator, Honors College

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected].

Job Description

The Fellowships Coordinator supports the Office of Undergraduate (& Graduate) Fellowships (OUF), housed within the Honors College at the University of Nevada, Reno. This position is ideal for a graduate student interested in mentorship, writing instruction, project coordination, and higher education leadership. The Fellowships Coordinator plays a significant role in advising fellowship applicants, coordinating programming, and supporting the daily administrative operations of OUF.

The Office of Undergraduate (& Graduate) Fellowships helps students identify and apply for nationally and internationally competitive scholarships and fellowships that align with their academic goals and career aspirations. The office supports students in all steps of the application process. Learn more about our mission and programming at https://www.unr.edu/undergraduate-fellowships.

Responsibilities

The Fellowships Coordinator divides their time approximately equally between student advising and writing support (50%) and program coordination and administration (50%). The balance of responsibilities may fluctuate throughout the academic year based on fellowship deadlines, office priorities, and the distribution of responsibilities among OUF staff.

Student Advising and Writing Support (50%)

• Fellowship Advising: Help students identify fellowship opportunities that align with their academic, professional, and personal goals
• Writing Support: Guide students in brainstorming, pre-writing, drafting, and revising; provide feedback on application coherence
• Application Support: Help students navigate application requirements, timelines, and letters of recommendation

Program Coordination and Administration (50%)

• Workshop & Event Coordination: Collaborate with OUF staff to plan, organize, and implement workshops and information sessions, as well as events such as the Phi Kappa Phi honor society initiation
• Review Committee Coordination: Coordinate annual nomination and review committees (e.g., Marshall, Fulbright, Rhodes, Goldwater, Truman, Honors Global Travel, Udall, etc.); collaborate with OUF staff to distribute materials and schedule review sessions
• Outreach & Communication: Collaborate with OUF staff to liaise with university partners, faculty, and student audiences; support email communication, outreach efforts, and content for event promotions
• Data Collection & Reporting: Track advising sessions, workshop participation, and application progress; contribute to the office's monthly and annual reporting, program assessment, and strategic planning efforts
• Program Administration: Coordinate assigned office programs and processes, including the Honors Travel Awards
• Other related duties as assigned

Required Qualifications

• Candidate must be enrolled in a graduate program at the University of Nevada, Reno;
• To be eligible for an assistantship, student must be:
  • Admitted to a degree-granting program and be in good academic standing
  • Have an overall GPA of at least 3.0
  • Be continuously enrolled in at least 6 graduate level credits (600-700) throughout the duration of the assistantship

Preferred Qualifications

• Strong writing and editing skills, including experience giving writing feedback;
• Excellent organizational and time management abilities
• Ability to follow through on assigned projects
• Strong interpersonal communication skills
• Comfort with collaborative work, workshop facilitation, and peer review
• Proficiency with tools such as Box, Outlook, Planner, and Microsoft Teams
• Anticipated continued enrollment in a UNR graduate program beyond the initial 2026-2027 appointment

Disciplinary Background

OUF serves undergraduate and graduate students, and recent alumni from all academic disciplines. Thus, applicants may be from any disciplinary background. However, students with training or strong skills in writing, rhetoric, administration, advising, etc. will be especially well-prepared to guide others through a wide range of competitive applications.

Schedule

• Start Date: Preferred start date is as soon as the position is filled; however, ideally no later than January 1, 2027
• Duration: This is a 12-month graduate assistantship. The initial appointment will be pro-rated based on the start date and will run through June 30, 2027, with the possibility for renewal beginning July 1, 2027, subject to funding, satisfactory performance, and continued eligibility
• Expected 20 hours per week
• Primarily Monday through Friday, between 8:00 am and 5:00 pm; specific days and times to be determined in coordination with the director. Preference will be given for a candidate whose availability aligns with the director's schedule. Flexibility may be required during special events or peak application cycles.

Compensation Grade

Graduate Assistant

Exempt

Yes

Full-Time Equivalent

50.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at [email protected].

Attach the following attachment(s) to your application 

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required) Please include:

1) Any experience or skills related to writing instruction, advising, programming, administration, communication, fellowship support, or fellowship application

2) What you hope to learn or gain from this role in terms of professional development

3) How the Fellowships Coordinator position aligns with your academic or professional goals

Contact Information for Two Professional References – (required) Please include name, contact information, and relationship.

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). 

About Us

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.”

Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.

Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.

In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.

Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.

The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education.

For more information, please visit the University’s website.

University of Nevada, Reno