Construction Administration Project Manager

Overview:

Construction Administration Project Manager

Locations: Santa Monica, CA

Bring your construction expertise, leadership, and passion for project delivery to an innovative architecture, engineering, and interior design firm dedicated to creating exceptional environments that inspire and transform communities. We are seeking a Construction Administration Project Manager who thrives at the intersection of design and construction, ensuring projects are successfully executed from groundbreaking through occupancy.

In this role, you will serve as a trusted partner to project teams, clients, and contractors, providing leadership throughout the construction phase to uphold design intent, quality standards, contractual requirements, and project goals. You will leverage your expertise in construction administration, building systems, sustainability, and project management to guide teams through complex technical and regulatory challenges while fostering collaboration among all project stakeholders.

As a key resource within the practice, you will conduct site visits, facilitate construction meetings, review project documentation, and help resolve field issues with confidence and professionalism. Your ability to anticipate risks, navigate construction processes, and promote best practices will directly contribute to successful project outcomes and exceptional client experiences.

This is an opportunity to play a critical role in bringing great design to life, ensuring that innovative ideas are translated into high-performing, sustainable, and thoughtfully executed built environments.

In this role you will:

Project Delivery

• This role is focused on ensuring that construction projects are executed in accordance with the design documents, specifications, and contract requirements while maintaining quality, schedule, and budget objectives.
• Maintain clear communication between the design team, contractor, and owner throughout construction.
• Manage and coordinate construction administration workflows, including RFIs, submittals and contract documentation on select projects.
• Advise and assist project teams in administering contract requirements.
• Serve as a local office construction administration liaison for the Allied Disciplines group.
• Act as a resource for construction administration standards and best practices.
• Support sustainability documentation during design and construction.
• Provide project QA/QC reviews.
• Participate in review of project submittals and RFIs as required.
• Attend project OAC meetings and other project team meetings representing HGA as required.
• Provide regular project jobsite observation visits and issue reports.
• Ability to oversee multiple concurrent projects.

Technical Expertise

• Strong understanding of drawings, specifications, schedules, and construction administration documentation.
• Experience with sustainability-related construction requirements.
• Knowledge of construction administration processes, project management principles, and construction administration tools.

Collaboration & Coordination

• Partner with project teams, technical leaders, contractors, and clients.
• Provide guidance to junior construction administration staff.
• Support office-wide consistency in construction administration practices.
• Provide problem-solving and conflict resolution coordination.

Quality, Standards & Compliance

• Conduct final QA/QC review of project document issuances as required.
• Ensure compliance with firm documentation standards and contract requirements.
• Address deficiencies and ensure corrective actions are completed.
• Provide oversight as required for OSPHD/HCAi administration process for California healthcare projects.

Professional Growth

• Provide coaching and guidance to construction administration team members.
• Support growth of construction administration capabilities within the local office.

You will need to have:

• Bachelor's degree in Architecture, Engineering, Construction Management, or a related field.
• 7+ years of experience in construction administration, architecture, engineering, construction management, or a related industry.
• Demonstrated expertise in construction administration processes, contract interpretation, and project delivery.
• Strong understanding of construction documentation and field coordination practices.
• Familiarity with Revit, BIM 360, or similar design and collaboration platforms.
• Proficiency in Microsoft Office Suite.
• Experience with project management software such as Newforma or similar systems.
• Experience with contractor project management platforms such as Procore or similar software.
• Knowledge of sustainability documentation and compliance requirements.
• Strong written and verbal communication skills with the ability to effectively engage clients, contractors, consultants, and project teams.
• Exceptional organizational skills with strong attention to detail.
• Proven ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.
• Advanced problem-solving, critical thinking, and analytical capabilities.
• Demonstrated leadership skills with the ability to mentor and support project teams.
• Ability to build and maintain strong client relationships throughout the construction process.

Preferred Qualifications

• Professional licensure as an Architect or Engineer.
• Construction Documents Technologist (CDT) certification.
• Certified Construction Contract Administrator (CCCA) certification.
• Formal project management training or certification.
• Thorough understanding of the OSHPD/HCAI review and construction administration process for California healthcare projects.
• Experience supporting complex healthcare, institutional, or large-scale commercial projects.
• Advanced knowledge of building systems, codes, regulatory requirements, and construction best practices.

Salary Information:

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $98,000 - $126,200 depending on location, qualifications and experience.

Additional Information:

At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together in the office three days a week.

Join our nationally recognized, award-winning team of architects, engineers, and interior designers — help us shape what’s next.

Learn more about us here.

Application Requirements & InstructionsPlease submit resume for consideration.