Medical Staff and Privileging Coordinator

Job Description:

Provides ongoing support and coordination while acting as liaison between the Medical Staff and Administration. The position is responsible for the on-going credentialing/privileging process and other administrative functions for the Medical Staff, Administration, Advance Practice Providers and Allied Health Professionals which supports overall patient care.

7:00am-4:00pm M-Th

8:00am-2:30pm Fridays

No weekends, holidays, or nights.

Essential Functions

• Medical Staff Credentialing/Re-Credentialing. Accountable for the accurate processing of credentialing applications for Medical Staff and APPs specified AHPs. This includes reviewing applications, Attends and/or assists the Credentials Committee in its reviews. Channels the applications through the process with the Medical Executive Committee and Governing Board, and provides notifications to applicants, departments, and staff, in accordance with the Medical Staff Bylaws. Assists in ensuring the Medical Staff Office processes comply with regulatory and accreditation requirements. Coordinates the cyclical reappointment or temporary privileges process for the Medical Staff and specified allied health professionals, and provides appropriate notifications to physicians, departments, and staff, in accordance with the Medical Staff Bylaws.
• Medical Staff Organization/Structure. Maintains and updates the Medical Staff database system. May prepare appropriate Medical Staff directories and maintain accurate and complete rosters of Medical Staff members. Also, using such databases provides orientation and notifications to the Medical Staff regarding licensure, registration, educational, and other requirements and expirations.
• Have working knowledge of the Medical Staff Bylaws and other Medical Staff policies and procedures. Provides assistance to the Medical Staff for its functions and responsibilities.
• Schedules meetings, prepares and distributes agendas, prepares minutes for the Medical Executive Committee, Credentialing Committee, and other major Medical Staff meetings.
• Physician Engagement. Supports facility initiatives to improve physician engagement; facilitating communication between Administration, the MEC, and medical staff membership.
• Works in areas that address Provider Quality, which may include FPPE, OPPE, Peer review and other quality tracking
• Support other activities in the Medical Staff office which may include, call schedules, orientations, onboarding medical Staff functions and other areas as assigned.
• Support Regional and System initiatives and projects as requested
• Review applicant qualifications for eligibility for specific delineation of privileges, review ongoing professional practice data for issues related to current privileges and clinical practice procedural case logs and other qualifications as outlined in privilege forms.

Skills

• Medical Staff Credentialing
• Performing Administrative Activities
• Documentations
• Meeting Minutes
• Medical Staff Training
• Data Entry
• Critical Thinking
• Organizing
• Organizing Meetings
• Regulatory Requirements
• Communication Skills

Minimum Qualifications

• Proven interpersonal, communication, customer service and organizational skills.
• Experience with computers and software.
• Ability to participate in high-level confidential interactions with diplomacy and tact.
• High School diploma or equivalent
• Minimum of two years’ experience in healthcare or as administrative assistant

Preferred Qualifications

• Certification by the National Association of Medical Staff Services (NAMSS).
• Two years hospital and medical staff office experience.
• Experience with medical terminology.
• Certified Provider Credentialing Specialist (CPCS) or Certified Professional Medical Services Management (CPMSM) within five (5) years of employment. 

Physical Requirements

• Ongoing need for employees to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors require employees to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location:

Intermountain Health St Vincent Regional Hospital

Work City:

Billings

Work State:

Montana

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$24.60 - $37.46

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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All positions subject to close without notice.