Senior Project Administrator

Responsibilities

The Senior Project Administrator is responsible for supporting the Project Team and all required administrative tasks on a project from proposal to final invoice payment. The Senior Project Administrator is responsible, along with the Project Manager, for the completion and overall success of the project. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities 

• Manages the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing set-up, coordinating project resources, and more
• Assists junior staff with resolution of issues
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Proactively coordinates internal communications with staff members on a variety of projects
• Actively mentors junior staff and supports the overall development of the team
• Assists with the coordination of project meetings and provides solutions to administrative and client issues as necessary
• Coordinates and serves as the central point of contact for client-facing, project-related communication
• Assists in managing project budgets, preparing invoices, and collections efforts
• Prepares change orders and invoices
• Prioritizes tasks and meets project deadlines
• Assists project and contract management
• Helps manage project budgets
• Hosts or attends project discussions with clients and follows up on reports to determine if there are questions
• Collaborates with other managers to assist in making staffing decisions as requested

Qualifications

Required Qualifications & Skills

• 4 years of related experience
• High school diploma or GED required
  • Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Strong project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Strong leadership and decision-making skills
• High-level understanding of prioritizing and urgency of work in the consulting industry

Military Qualifications

• The following US Military ranks will qualify for this position IF they also meet the education, certification, and licenses requirements from the above section titled "Required Qualifications":
• E-4

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.