Ajax Systems

European security systems maker, smart homes

Export Logistics Lead / Finished Goods Logistics Lead - Global Distribution

Logistics & TransportationConfirmed live in the last 24 hours

Full-timeNo salary listedIn-person

About the Job

Requirements

At least 3 years of experience in export or distribution logistics originating from Poland or the EU; experience in consumer electronics, high-tech, IoT, automotive, or global FMCG is preferred.
Practical experience managing multimodal shipments, including cross-border road freight, air cargo, and courier express.
Advanced knowledge of Incoterms 2020, specifically DAP, DPU, CPT, FCA, and DDP.
Comprehensive understanding of EU customs regulations, including the Union Customs Code, intra-Community supplies (WDT), and exports to third countries.
Working knowledge of transport regulations for battery-powered devices, including Lithium Batteries Section II, ADR, and IATA DGR.
Upper-intermediate or advanced English (B2+) for professional correspondence, commercial negotiations, and resolving operational escalations with global partners.
Native or fluent Ukrainian and Russian.
Advanced Microsoft Excel proficiency, including Power Query, Pivot Tables, and financial or cost modeling, and experience with BI tools such as Power BI or Tableau.
Practical experience with ERP systems such as SAP or Microsoft Dynamics, modern WMS/TMS solutions, and Jira or Confluence.
Practical application of Lean principles to eliminate transportation waste, idle time, and over-processing.
Ability to make autonomous decisions under tight deadlines and maintain a high-stress tolerance and service-oriented, OTIF-driven approach.

Responsibilities

Manage regular dispatches of security systems from regional distribution centers to customers and authorized distributors worldwide, including the EU, UK, US, MEA, APAC, and LatAm.
Coordinate logistics operations between manufacturing facilities and global distribution centers.
Maintain target service-level agreements and performance metrics, including OTIF, order lead time, and cargo integrity in transit.
Coordinate export procedures from the EU customs territory through Polish customs systems, including AES/ECS2, NCTS, and PUESC services.
Work with customs brokers and agencies and prepare commercial invoices, packing lists, EUR.1 and ATR certificates, export declarations, and IE-599 confirmation messages.
Manage electronics shipment compliance, including HS/CN code classification, export control rules, and dangerous goods requirements for built-in lithium-ion and lithium-metal batteries under ADR and IATA DGR.
Manage contracts and relationships with international line-haul carriers for road FTL/LTL and air freight, and express integrators such as DHL, FedEx, and UPS.
Conduct regular KPI performance audits and manage claims for cargo loss or damage.
Participate in freight procurement tenders to optimize transport costs from the Polish distribution hub.
Track and optimize cost per unit delivered.
Streamline freight consolidation to balance cost and delivery speed across regions.
Align dispatch schedules with warehouse and WMS teams, including dispatch windows, truck-loading time slots, and order picking and packing control.
Implement and support BPM 4.0 initiatives, including cargo-tracking automation and real-time visibility, carrier EDI/API integrations, and elimination of manual document processing.
Develop contingency plans and alternative routes for border blockades, carrier peak seasons, and geopolitical disruptions.

Desired Qualifications

Experience in consumer electronics, high-tech, IoT, automotive, or global FMCG.

Ajax Systems is an international tech company and the largest manufacturer of security systems in Europe, with over 4.5 million end users and 330K PRO users in more than 180 countries worldwide. The company offers end-to-end solutions for protecting homes and businesses оf any scale. To date, Ajax's product portfolio includes 280 devices for intrusion protection, video surveillance, fire and life safety, and comfort and automation. The company employs 5, 000 specialists.

We develop local teams because we understand that local experts best comprehend market specifics. The company has sales representatives worldwide, including Italy, Spain, Germany, France, the United Kingdom, the USA, Australia, South Africa, and other regions. The Global Business Development team is like-minded people who share the ambitious goals of Ajax Systems.

The best software combined with powerful hardware has forever changed the perception of security systems for users and industry professionals. Being recognized at the biggest specialized exhibitions such as IFSEC, Expoprotection and Intersec, as well as winning prestigious awards from industry-leading media like PSI magazine and GIT SECURITY, today Ajax is one of the most awarded security systems in Europe.

Ajax Systems' production includes four factories, two of which are located in Ukraine, one in Turkey, and one in Vietnam. At the same time, the company's certification according to the ISO 14001 standard ensures a minimal impact of production on the environment. The selection of components for Ajax device manufacturing is determined by the presence of manufacturer declarations confirming compliance with RoHS requirements.

The company emerged against the backdrop of revolution and war. That's why resilience is the cornerstone of the brand's DNA, and the fight against evil by creating the best security and automation devices is Ajax's unwavering mission.

Key Responsibilities

1. Outbound End-to-End Finished Goods Distribution

Managing regular dispatches of security systems from regional distribution centers (RDCs) to customers and authorized distributors worldwide (EU, UK, US, MEA, APAC, LatAm).
Coordinating logistics operations between manufacturing facilities and global distribution centers.
Maintaining target SLAs and performance metrics: OTIF (On-Time In-Full), Order Lead Time, and cargo integrity in transit.

2. Export Compliance & Customs Clearance

Coordinating export procedures from the EU customs territory via Polish customs systems (AES/ECS2, NCTS, PUESC services).
Collaborating with customs brokers and agencies: preparing full document sets (Commercial Invoice, Packing List, EUR.1, ATR, Export Declaration / IE-599 confirmation message).
Managing electronics shipment compliance: classification by HS/CN codes, export control rules, and adherence to dangerous goods regulations for built-in lithium-ion/lithium-metal batteries (ADR / IATA DGR).

3. 3PL/4PL & Carrier Management

Managing contracts and relationships with international line-haul carriers (Road FTL/LTL, Air Freight) and express integrators (DHL, FedEx, UPS).
Conducting regular KPI performance audits and managing claims for cargo loss or damage (Claims Management).
Participating in freight procurement tenders to optimize transport costs from the Polish distribution hub.

4. Freight Cost Optimization & Budgeting

Tracking and optimizing the cost per unit delivered.
Streamlining freight consolidation to balance cost and delivery speed across diverse geographic regions.

5. Distribution Center Operations Alignment

Aligning dispatch schedules with the warehouse/WMS team (dispatch windows, truck loading time slots, order picking/packing control).
Implementing and supporting BPM 4.0 initiatives: cargo tracking automation (Real-time Visibility), carrier EDI/API integrations, and eliminating manual document processing.

6. Supply Chain Resilience & Risk Management

Formulating contingency plans and alternative routing during border blockades, carrier peak seasons, and geopolitical disruptions.

Candidate Requirements

1. Experience & Industry Expertise

3–5+ years in export or distribution logistics originating from Poland/EU (preference for Consumer Electronics, High-Tech, IoT, Automotive, or global FMCG).

Practical experience managing multimodal shipments (cross-border road freight, air cargo, courier express).

2. Customs & Regulatory Knowledge

Advanced mastery of Incoterms 2020 (specifically DAP, DPU, CPT, FCA, DDP).

Comprehensive understanding of EU customs regulations (Union Customs Code / Unijny Kodeks Celny), intra-Community supplies (WDT), and exports to third countries.

Working knowledge of transport regulations for battery-powered devices (Lithium Batteries Section II / ADR / IATA DGR).

3. Language Skills

English: Upper-Intermediate / Advanced (B2+) — professional correspondence, commercial negotiations, and resolving operational escalations with global partners.

Ukrainian/russian: Native / Fluent.

4. Analytical & Technical Skills

Advanced MS Excel proficiency (Power Query, Pivot Tables, financial/cost modeling) and BI tools (Power BI / Tableau).

Practical experience working in ERP systems (SAP, Microsoft Dynamics, or equivalents), modern WMS/TMS solutions, and Jira/Confluence.

5. Lean & Soft Skills

Practical application of Lean principles (eliminating transportation waste, idle time, and over-processing).

High stress tolerance, strong service orientation (OTIF-driven mindset), and autonomous decision-making under tight deadlines.

We offer

Competitive compensation.
Freedom to make decisions and implement ideas.
A zero-bullshit culture.
A strong and well-coordinated team of professionals.
Ambitious tasks and challenges.
Opportunity to work with the most recognized security system and develop your career.

We are working to ensure that people's lives are calm and the world is safe.

Let's become a part of the team that creates a smart and useful global product!

About the Company

Ajax Systems

European security systems maker, smart homes

Ajax Systems designs and manufactures security systems for homes and businesses, focusing on products that integrate smart home capabilities. The company produces security hardware such as sensors and alarms that can work together as a system, usually managed through a centralized platform. Distinguishing factors include its European manufacturing base and specialization in security systems with smart home integration, catering to customers who want connected and remotely manageable protection. The goal is to provide reliable security solutions that combine traditional protection with smart, networked features for easier monitoring and control.

Company size: 1,001-5,000
Company stage: Late Stage VC
Total funding: $11M
Headquarters: Kyiv, Ukraine
Founded: 2011

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