Full-Time
Accounting and Administrative Coordinator
Updated on 9/4/2026
Hamilton Anderson Associates
No salary listed
Detroit, MI, USA
In Person
Bachelor's, Associate's
Category
 Accounting (1) |
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Required Skills
Microsoft Office
QuickBooks
Financial analysis
Google Workspace
Excel/Numbers/Sheets
Requirements
- Equivalent education, training, and relevant experience may be considered.
- Prior experience in accounting, bookkeeping, finance administration, property accounting, construction accounting, development accounting, construction loan or draw management, or a related role.
- Proficiency with QuickBooks is required.
- Experience with accounts payable, accounts receivable, reconciliations, financial reporting, and general ledger entries.
- Strong accounting, financial administration, and organizational skills.
- Demonstrated proficiency with QuickBooks, Microsoft Excel, Google Workspace, and/or Microsoft Office.
- Clear understanding of accrual accounting, general ledger activity, reconciliations, accounts payable, accounts receivable, and supporting financial documentation.
- Ability to maintain accurate financial records, organize documentation, identify discrepancies, and meet reporting deadlines.
- Strong attention to detail, accuracy, follow-through, and confidentiality.
- Ability to communicate professionally with leadership, consultants, lenders, vendors, contractors, tenants, and internal team members.
- Ability to work independently, manage competing priorities, and escalate questions or concerns when appropriate.
- Ability to support process improvements related to file systems, accounting workflows, and reporting procedures.
Responsibilities
- Track vendor requests, service issues, maintenance follow-up items, deadlines, renewals, pending administrative tasks, and documentation needs.
- Assist with scheduling meetings, preparing meeting materials, taking notes, tracking action items, and following up on assigned tasks.
- Maintain organized digital and/or physical files related to property operations, facilities, contracts, invoices, tenant records, and redevelopment activity.
- Assist with preparing forms, letters, reports, spreadsheets, checklists, and other administrative documents.
- Help coordinate tenant, vendor, contractor, consultant, service provider, and internal communications related to building operations, property access, maintenance documentation, and vendor scheduling.
- Provide general administrative support for Hamilton Development Corporation, the Randolph Centre Building, redevelopment efforts, and affiliated initiatives as assigned.
- Maintain accurate day-to-day financial records, including entries, reconciliations, and supporting documentation.
- Manage or support accounts receivable and accounts payable processes, including tenant rent invoicing, collections tracking, vendor payments, and consultant payments.
- Monitor cash balances and assist with weekly or monthly cash reporting.
- Support the preparation and maintenance of annual budgets, cash flow projections, and financial planning documents.
- Prepare for and participate in regular accounting or finance meetings.
- Maintain organized digital and/or physical financial records for easy access, review, reporting, and audit support.
- Maintain QuickBooks records for Hamilton Development Corporation, the Randolph Centre Building, and related entities or projects as needed.
- Ensure transactions are coded correctly and consistently.
- Identify discrepancies, missing information, or documentation gaps and follow up as needed.
- Recommend improvements to accounting processes, file organization, reporting structure, and financial workflows.
- Assist with the preparation of monthly financial statements and management reports.
- Compile financial documentation for annual tax return preparation.
- Support annual audit preparation by gathering, organizing, and reviewing requested documents.
- Coordinate with external accounting consultants, including tax preparers, auditors, and financial advisors.
- Provide financial reports and documentation to leadership as requested.
- Prepare and organize documents for lender reporting, including documentation required by Invest Detroit, the Downtown Development Authority, and other financing or funding partners.
- Track reporting deadlines and assist with timely submission of required financial materials.
- Support documentation needed for draw requests, reimbursements, and lender review.
- Assist with updating and maintaining pro formas for current and future development phases.
- Track project-related income, expenses, budgets, commitments, and funding sources.
- Support financial analysis related to redevelopment efforts, project planning, and construction activity.
- Review construction payment applications for completeness and accuracy.
- Assist with preparing documentation required by lenders, title companies, contractors, and consultants.
- Track consultant, vendor, and contractor invoices related to construction and redevelopment projects.
- Support internal coordination around payment approvals, documentation, and project cost tracking.
- Coordinate with internal leadership, the Property and Facilities Manager, Fractional Finance Lead, outside accountants, consultants, lenders, and other partners.
- Provide clear, timely updates regarding financial records, pending items, documentation needs, and reporting deadlines.
Desired Qualifications
- An associate's or bachelor's degree in accounting, finance, business administration, real estate, construction management, or a related field is preferred.
- QuickBooks certification or equivalent hands-on experience is preferred.
- Familiarity with budgets, cash flow tracking, pro formas, construction payment applications, lender reporting, grant reporting, tax preparation, or audit documentation is preferred.