Material Distribution Specialist-Procedural Area

Job Category:

Supply Chain

Work Shift/Schedule:

8 Hr Evening - Morning

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary

Following the direction and guidance from the department leader, conducts the supply requisitioning, stocking and distribution of supplies for procedural departments using the most efficient and effective supply chain processes. Uses problem solving skills to manage supply PAR levels, discrepancies and backorder/substitute items in hospital procedural areas. Serves as the Supply Chain Liaison for key staff in procedural areas and the Operating Room. Ensures accurate preparation and timely distribution of surgical case carts to the OR. Performs root cause analysis of supply shortages in collaboration with department leader. Insures supply orders are processed, received and stocked in procedural areas and available for medical procedures.  

Minimum Job Qualifications

• Licensure or other certifications: Able to be trained and certified on the use of an electric pallet jack.

• Educational Requirements: High School Diploma or GED

• Minimum Experience: One year of healthcare supply experience in hospital procedural environment or similar experience required.

• Other:

Preferred Job Qualifications

• Preferred Licensure or other certifications:

• Preferred Educational Requirements:

• Preferred Experience:

• Other:

Job Specific and Unique Knowledge, Skills and Abilities

• Able to take direction from team Supervisor and department leadership when provided as well as the ability to perform expected duties and responsibilities with minimal supervision on a routine basis.

• Ability to resolve urgent and complex supply disruptions in a fast pace hospital clinical procedure environment where urgent situations arise quickly and require immediate resolution.

• Have excellent communication skills and demonstrate outstanding customer service to surgeons, staff, patients, families, and outside vendors.

• Ability to analyze and adjust Kanban PAR levels to optimize the inventory efficiencies.

• Unrelentingly detail oriented, with the ability to multitask and prioritize work.

• Ability to identify the level of urgency in responding to customer inquiries and escalate to leadership as needed. Possess interpersonal skills to interact with clinicians and other hospital personnel in fast paced, high stress environments.

• Basic knowledge of inventory methodology, distribution methodologies and being able to identify different sourcing options/methodologies.Associate must be able to discern between and react accordingly based on product acquisition model when issues arise.

• Possess technical skills to operate various computer software programs necessary to completion of duties and responsibilities including but not limited to:Hospital ERP system, MS Office applications (Outlook, Excel, Word) and other functional software determined necessary for inventory, distribution or procurement functions.Additionally, this role will need to be able to work with handheld technology to complete ordering functions, PAR level management and other responsibilities deemed necessary.

• Able to stand and sit for extended periods of time, crouch, push/pull, and lift up to 50 pounds unassisted (hospital environment – warehouse, clinical areas, etc.).

Essential Tasks and Responsibilities

• Ensures all the duties, schedules and deadlines in supply chain for hospital procedural areas are met.

• Maintains all aspects of the Kanban program through the Daily Management System (DMS).

• Performs Kanban node stocking (adjust/relocate bins, etc.) in accordance with company and department policy using enterprise resource planning (ERP) and daily management systems (DMS.)

• Build surgical case carts according to the requirements of the surgical requisition and surgeon's preference cards.

• Pull supplies and instrumentation for the assigned cases with accuracy and completeness.

• Initiate a deficit list of all supplies and instruments needed for TF cases and possible rapid turnover events.

• Communicates with Sterile Processing, O.R. staff and O.R. supply inventory team in order to facilitate the acquisition of the needed supplies and instruments for the surgery caseload.

• Transfers all completed case carts to the sterile core and pulls all necessary core items for that case cart. This includes suture packets and any other items that are kept in the core.

• Pulls the 07:30 a.m. case carts into the assigned room and stage all TF case carts outside their assigned rooms.

• Immediately processes all stat and emergent requests and case carts as needed.

• Keeps work area neat and clean at all times.

• Serves as a resource for the surgical team in acquiring the needed instruments and supplies for surgical procedures.

• Obtains all requested supplies and/or instruments from the core that are requested by the O.R. rooms.

• For supplies and instruments that are not located in the core, maintains continual communications with other departments in order to facilitate and expedite the needed items to the O.R.

• Assists the O.R. staff and surgeons in selecting and obtaining the proper instrumentation and supplies for all types of surgical procedures.

• Assists the O.R. team in trouble shooting any instrumentation and/or supply issues and makes the appropriate recommendations to quickly resolve those issues.

• Inventories and restocks all designated instruments and supplies located in the core. Assists O.R. inventory team in stocking all O.R. rooms and other areas in the core during down times.

• Coordinates with O.R. room staff and Level III nurses in acquiring the necessary specialty supplies and instruments for scheduled and emergent cases.

• Completes special assignments without direct supervision.

• Work with Par Optimization team to address items that need adjusted when time prohibits manually correction, bin re-sizing, adding or deleting items and other acceptable tasks associated with Par Optimization.

• Communicate and coordinate the Borrow/Loan Technician concerning the outside vendor trays and items to ensure that scheduled cases are complete.

• Ensure that all appropriate documentation and communication has been accomplished for all loaner items obtained from other facilities.

• Participates in the coordination and implementation of item conversions and new Item adds with Supply Chain leadership, Supply Optimization team, Value Analysis, Strategic Sourcing and Clinical Leaders

• Communicates with nursing representative concerning changes and updates to supply PAR levels.

• Conducts expiration date checks on all stock items.

• Orders, stocks and perform inventory audits of biologics and complex supplies associated with human tissue, implants, and robotic surgery.

• Supports a safe working environment including compliance with all regulatory requirements and all other hospital, state, and federal safety policies.

• Other duties as assigned.

Physical Demands

• Weight Lifted: Up to 50 lbs, Frequently 31-65% of time

• Weight Carried: Up to 50 lbs, Frequently 31-65% of time

• Vision: Heavy, Frequently 31-65%

• Kneeling/Stooping/Bending: Constantly 66-100%

• Standing/Walking: Constantly 66-100%

• Pushing/Pulling: Constantly 66-100%

• Intensity of Work: Frequently 31-65%

• Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals. 

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.