Vice Rectorate for Strategy, Coordination & Institutional Affairs Coordinator
IE University
Vice Rectorate for Strategy, Coordination & Institutional Affairs Coordinator
IE University
Private university in Madrid and Segovia
The Vice Rectorate for Strategy, Coordination & Institutional Affairs plays a central role in supporting the University's strategic development, institutional alignment, and executive decision-making processes. The division works transversally across schools and departments to ensure coherence between strategic priorities, operational execution, and external institutional engagement. It supports senior leadership in advancing key initiatives, strengthening governance frameworks, and coordinating high-level projects with internal and external stakeholders.
The Coordinator will provide administrative and operational support to the team within the Vice Rectorate, on a temporary basis, covering core day-to-day functions. The role combines hands-on administrative support, team coordination, and event organization, ensuring the smooth running of daily operations. This includes managing agendas, coordinating meetings and logistics, supporting documentation processes, and organizing institutional events. It requires strong organizational skills, discretion, attention to detail, and the ability to operate in a fast-paced institutional environment with a proactive and service-oriented mindset.
Why IE University?
Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.
At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.
Our mission
We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.
Our Purpose
To foster positive change.
Values
Executive & Institutional Operations Support
• Support the Vice Rector and the team in managing agendas, meetings, commitments, and institutional engagements.
• Coordinate scheduling with internal and external stakeholders and ensure systematic follow-up of decisions and action items.
• Prepare meeting briefs and maintain organized documentation and tracking tools.
• Execute administrative and operational tasks with efficiency and discretion, supporting logistics related to institutional initiatives when required.
• Anticipate coordination bottlenecks and propose practical improvements to workflow and internal processes.
Event & Stakeholder Coordination
• Support the planning and execution of selected events led by the Vice Rectorate, ensuring professional standards and effective stakeholder engagement.
• Coordinate logistics, materials, communications, and follow-up documentation to ensure smooth delivery.
• Monitor timelines and operational details to ensure quality delivery and minimize execution risks.
Candidate Profile
We are seeking a highly organized, reliable, and execution-oriented professional with a strong sense of institutional responsibility. The ideal candidate combines sound judgment with practical execution capabilities and is comfortable operating in a fast-paced institutional environment that requires hands-on administrative and coordination support.
To thrive in this role, you should bring the following qualifications and attributes:
Technical Skills
• Strong command of Microsoft 365, particularly Outlook, PowerPoint and Excel, to manage agendas, correspondence, and day-to-day documentation.
• Comfortable using digital collaboration tools (Teams, SharePoint).
Coordination & Execution
• Strong organizational skills with the ability to manage multiple tasks, coordinate schedules, and ensure systematic follow-up.
• Methodical approach to documentation, reporting, and task management.
Communication & Institutional Awareness
• Excellent written and verbal communication skills in English.
• Spanish proficiency will be considered a strong asset.
• Professional and confident interaction with internal and external stakeholders.
Ownership & Work Ethic
• Reliable, proactive, and service-oriented.
• Constructive and positive mindset, contributing to a collaborative and high-performance environment.
• Comfortable operating in a dynamic environment with competing priorities.
• Willing to engage in administrative and operational tasks with professionalism and accountability
Bachelor's degree required (Business Administration or a related field).
Minimum 2 years of relevant experience in administrative support, coordination, or event management (experience in higher education or complex institutional environments is a plus).
Experience providing support to senior leadership or executive stakeholders will be valued.
Advanced command of English is compulsory; Spanish is a strong asset.
What we offer
Private university in Madrid and Segovia
IE University is a private university in Spain with campuses in Segovia and Madrid that teaches students from around the world. Its undergraduate and postgraduate degrees cover business, law, international relations, science and technology, architecture and design, with dual degrees that combine different fields. Teaching pairs academic study with practical work and places entrepreneurship and the humanities alongside students' chosen subjects. The Segovia campus occupies the historic Convent of Santa Cruz la Real, while Madrid students share learning spaces and facilities with IE Business School. Established in 1997 and renamed in 2008, the university has its institutional seat in Segovia.
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