Executive Associate

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Key Responsibilities

• Provide high-level administrative support to the commercial analytics team, including senior leaders and large teams.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Manage travel itineraries, including flights, accommodations, and transportation, ensuring cost-effectiveness and adherence to company policies.
• Prepare and edit correspondence, presentations, reports, and other documents using MS Office Suite.
• Coordinates both individual and departmental meetings, off-site activities and meetings with vendors/suppliers; provides support for meetings by assuring technical requirements are met and providing meeting summaries upon request.
• Maintain and update various databases, spreadsheets, and shared documents.
• Assist in the preparation and coordination of team meetings, conferences, and events.
• Coordinate and track departmental expenses, including processing invoices and managing budgets.
• Serve as a point of contact for internal and external stakeholders, handling inquiries and providing timely and accurate information.
• Collaborate with cross-functional teams autonomously and departments to ensure seamless communication and coordination.
• Support the onboarding process for new team members, including arranging equipment, access, and training.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications & Experience

• College degree in any discipline. Bachelor's degree or equivalent experience preferred.
• Minimum of 8-10 years of experience supporting senior leaders in a global matrix organization.
• Strong proficiency in office tools, including Ariba, Workday, SAP Concur, MS Teams, SharePoint, and the MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional attention to detail and accuracy in all work.
• Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.
• Ability to handle multiple tasks simultaneously and adapt to changing priorities.
• Proactive and self-motivated, with a strong sense of ownership and accountability.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proven track record of collaboration with other executive associates in order to ensure business needs/goals are met.

We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

For roles based in Los Angeles County only:  If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

For roles based in Washington State only: If you live in or expect to work from Washington State if hired for this position, please visit this page for important information about the Washington Fair Chance Act.

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If this posting is missing required information required by local law or incorrect, contact BMS at [email protected] with the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.

R1607912 : Executive Associate -