Smoker & Company
Administrative Assistant - Property Management
Full-Time
$20/hr
Entry
Leola, PA, USA
In Person
About the job
Requirements
- A high school diploma or equivalent is required.
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel, is required.
- Ability to work independently and as part of a team is required.
- Strong organizational and problem-solving skills are required.
- Reliable transportation and consistent attendance are required.
- Ability to sit, stand, and work at a computer for extended periods is required.
- Candidates must successfully pass a pre-employment background check.
Responsibilities
- Answer and direct phone calls, emails, office inquiries, and visitor requests from tenants, owners, vendors, and other visitors professionally and promptly.
- Track maintenance work orders, follow up as needed, and schedule appointments, inspections, meetings, and property showings.
- Maintain accurate property, tenant, vendor, and company records through timely and accurate data entry, document management, lease administration support, and record maintenance.
- Review information for completeness and accuracy and promptly address discrepancies.
- Perform data entry related to rent collection tracking, invoice processing, correspondence, reports, spreadsheets, mail, office supplies, and general office organization.
- Support property managers and leadership with special projects and daily administrative tasks.
- Maintain confidentiality of tenant, owner, and company information.
- Help maintain a professional and welcoming office environment.
Desired Qualifications
- An active Pennsylvania Real Estate License, or the ability and willingness to obtain one, is preferred.
- Previous experience in administrative support, property management, real estate, customer service, or office coordination is preferred.
- Experience working with property management or accounting software is preferred.
- Strong organizational and time-management skills are preferred.
- Excellent verbal and written communication skills are preferred.
- Ability to prioritize multiple tasks in a fast-paced environment is preferred.
- Strong attention to detail and accuracy, including experience performing high-volume data entry and maintaining accurate records, is preferred.
- A professional demeanor and customer-focused attitude are preferred.
- A positive attitude and strong work ethic are preferred.