Human Resources Administrator 2
$32 - $38/hr
Mid, Senior
Bachelor's, Associate's
Torrance, CA, USA
In PersonOn-site presence required at the Torrance, California facility.
People & HRHR Operations & Coordination
No H1B Sponsorship
US Citizenship Required
About the job
Requirements
- An associate degree in Human Resources, Business, or General Education is required.
- Four to seven years of experience in a human resources support role, including two or more years with compliance reporting, affirmative action, or benefits program administration.
- Advanced Microsoft Excel proficiency in at least two of these features: pivot tables, INDEX/MATCH, formula writing, conditional formatting, and advanced charting.
- Experience with Deltek Costpoint and ADP or comparable human resources information systems and payroll platforms.
- Working knowledge of FLSA, FMLA/CFRA, PDL, ADA/FEHA, EEO/AA, and OFCCP recordkeeping requirements.
- Proficiency with Word, PowerPoint, and Outlook.
- Typing speed of at least 50 words per minute.
- Ability to maintain confidentiality.
- Must be a U.S. Citizen, U.S. Permanent Resident, or otherwise qualify as a U.S. Person as defined by 8 USC 1324b(a)(3).
- On-site presence is required at the Torrance, California facility.
Responsibilities
- Own the recurring 401(k) compliance calendar; compile and verify data for ADP/ACP, top-heavy, and coverage testing; assemble the annual audit package for the independent plan auditor; support Form 5500 and summary annual report preparation with the third-party administrator; track issuance of required participant notices, including safe harbor, QDIA, fee disclosures under 404(a)(5) and 408(b)(2), and blackout notices; and escalate testing failures and late deposits immediately to the HR Generalist and Vice President of Human Resources.
- Compile, verify, and reconcile data for the annual 401(k) and Workers’ Compensation audits, and for DCAA, OFCCP, CMMC, and I-9 audits; serve as the data point of contact for auditors.
- Track and report completion of required training, including SB 1343 harassment prevention, safety, business ethics and conduct, and export-control awareness; escalate delinquencies to management.
- Prepare and file the EEO-1 report, VETS-4212, California Pay Data Reporting, and OSHA 300/300A within statutory deadlines, submitting them to the HR Generalist or above for review before filing.
- Maintain the ongoing Affirmative Action Plan, including applicant and placement data, availability analysis support, good-faith-effort documentation, and recordkeeping.
- Research job and worker requirements, structural and functional relationships among jobs and occupations, and occupational trends; prepare and maintain job descriptions for new hires, transfers, and promotions in consultation with the position’s supervisor; and maintain the job description library and grade assignments of record.
- Administer FMLA/CFRA and all other employee leave processes; review and track designations and notices for accuracy and timeliness, and correct process gaps.
- Review and administer benefits invoices for payment, reconcile discrepancies with carriers and Finance, and support open enrollment planning and employee communications.
- Process workers’ compensation claims and administer the Company ergonomics program in coordination with the Workers’ Compensation insurance provider.
- Process new hires, status changes, transfers, promotions, and terminations in Deltek, Costpoint, and ADP; audit records against source documentation, identify and correct discrepancies with Payroll, and verify recurring management reports before distribution.
- Prepare data for analysis and generate the organization chart, headcount, hires and terminations reports, employee extension lists, and ADP benefit deduction and election reports.
- Support the Talent Acquisition track with Applicant Tracking System recordkeeping, posting new requisitions, reconciling applicant flow and disposition data for the Affirmative Action Plan, interview scheduling, and OFCCP audit preparation.
- Plan the annual HR event and communication calendar, including open enrollment, benefits fair, flu shot clinic, service awards, and required training cycles, and prepare the supporting budget for review.
- Provide occasional front desk coverage during rest breaks and meal periods; this is not a primary duty of the position.
- Review procedures, training, and work assignments with the HR Coordinator and HR Assistant under the direction of the HR Generalist or HR VP.
Desired Qualifications
- A bachelor’s degree is desired.
- PHR or SHRM-CP certification is desired.
- Learn to develop sourcing skills, conduct initial screening, and coordinate interviews with candidates and staffing agencies.
About the company
Intellisense Systems provides sensing and display solutions that move data from capture to visualization, pairing hardware with software to turn raw data into actionable information for decision making and automation. Its offerings include ready-made products plus custom development, with services from R&D and requirements analysis to prototyping, production, testing, field support, and training. The company differentiates itself by delivering end-to-end capabilities—from design to manufacturing and support—for both government and commercial customers, backed by significant in-house fabrication and QA. Its goal is to deliver reliable, integrated sensing and visualization systems that help customers acquire data, derive insights, and automate processes.
Company Size
51-200
Company Stage
Grant
Total Funding
$10.4M
Headquarters
Torrance, California
Founded
2018
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Simplify's Take
What believers are saying
- August 7, 2026 Air Force awarded $8.22 million for nuclear flash-blindness goggles.
- September 28, 2026 DLA awarded $9.2 million for B-2 fire-control systems.
- March 26, 2026 Beacon partnership moved IWOS-M into active U.S. Navy fleet deployment.
What critics are saying
- Air Force and DLA contracts dominate revenue, exposing Intellisense to single-customer procurement swings.
- The August 7, 2026 goggles award carries known congressional interest and mid-2027 delivery pressure.
- Sole-source SBIR Phase III dependence invites recompetes and protests if incumbency weakens.
What makes Intellisense Systems unique
- Intellisense's SBIR Phase III pipeline locks Air Force programs into sole-source follow-on buys.
- Its 80,000-square-foot Torrance campus builds weather, avionics, and protection systems in-house.
- MOSA-compliant displays and sensor suites fit legacy aircraft without redesigning entire avionics stacks.
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Benefits
- Health Insurance
- Vision Insurance
- Dental Insurance
- Health Savings Account/Flexible Spending Account
- Paid Vacation
- Paid Holidays
- 401(k) Retirement Plan
- 401(k) Company Match
- Tuition Reimbursement
- Employee Assistance Program
- Life Insurance
- Workers Compensation Insurance