Jobs for Lebanon
Lebanese employment platform
Administrative Assistant
Full-Time
No salary listed
Entry
Bachelor's
Dubai - United Arab Emirates
In Person
About the job
Requirements
- A high school diploma or equivalent is required.
- Intermediate proficiency in Microsoft Office, including Outlook, Excel, and PowerPoint, is required.
Responsibilities
- Coordinate meeting logistics, including reserving conference rooms, setting up equipment, creating presentations, and preparing meeting materials.
- Pull reports and information from Ecolab systems.
- Manage calendars across time zones.
- Manage financial administrative tasks related to corporate card use and expenses and accurately process departmental invoices.
- Coordinate domestic and international travel arrangements, including processing visas for international travel.
- Provide support for human resources-related items, including hiring, onboarding, promotions and transfers, terminations, talent planning, salary adjustments, and tracking recruitment activities.
- Compile and edit presentation details from multiple people and sources and distribute reports to stakeholders.
- Prepare and maintain agendas, action-item lists, issue lists, and program plans, and escalate issues promptly.
- Exercise judgment and make decisions to promote smooth workflow and prioritization.
- Ensure internal and external client demands are met.
- Create, organize, and manage various SharePoint sites and shared drives.
Desired Qualifications
- A bachelor's degree is preferred.
- One year of administrative experience is preferred.
- Ability to manage multiple competing priorities and meet deadlines.
- Strong verbal and written communication skills with a customer-service focus.
- Organizational skills and attention to detail.
- Ability to anticipate needs, be resourceful, and use sound judgment and tact.
- Critical-thinking, analytical, and problem-solving skills.
- Learning agility and the ability to quickly gain knowledge of organizational operations, procedures, and staff.
- Ability to work independently and collaborate in a team environment.
- Reliability, flexibility, and approachability.
About the company
Jobs for Lebanon is a nonprofit employment platform connecting Lebanese professionals with opportunities from companies in Lebanon and abroad. The organization operates a multi-employer job marketplace rather than hiring exclusively for one company, helping employers reach candidates while supporting Lebanon's global talent community. Its platform features roles across technology, business, healthcare, education, creative work, and other fields. Jobs for Lebanon also mobilizes volunteers and partners around career access, professional development, and economic opportunity for people connected to Lebanon around the world.
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