Budget Project Coordinator - Analyst

Overview

Experience : 3- 5 Years Skills: AP+AR +R2RLocation PuneShift: 6:30 PM - 3:30 AM (DST 7:30 PM - 4:30 AM)

We are OGS—Omnicom's Integrated Solutions Engine that brings together a global talent community and connected capabilities in data, creative, media, commerce, and technology to build adaptive, future-ready solutions.

We are redefining the global capability center - not as an offshoring hub, but as a true inside edge. OGS is the place where the future is tested, built, and scaled for the world’s most ambitious agencies and clients.

With over 7,000 talented professionals in India, we are proud to be a diverse, inclusive, and collaborative community that thrives on innovation and excellence. Our teams work with some of the world’s most iconic brands, helping them move faster and achieve more—everywhere. We are growing rapidly and looking for passionate individuals to be part of this journey.

Responsibilities

We have an exciting role of BPM Analyst. You will play a key role in Budget Project Management and Finance Operation activities to ensure a smooth flow of the process. This might be a great fit if you are result-oriented and excited to be part of a growing team.

Management & Communications

• Perform monthly all client financial milestones from authorization to vendor reconciliation.
• Maintain (Hive Finance Workflow) project management tool to enable efficient and timely month-end best practices.
• Review draft billing and ensure accuracy of billing address, attention, commission rate, taxes, and any specific codes as required by individual clients (User Fields).
• Coordinate and ensure that all draft billing is approved by assigned staff.
• Review and approve live billing packages prior to client distribution, following up on any billing discrepancies with internal staff.
• Lead and ensure reconciliation of vendor invoices in compliance with client contracts.
• Lead and ensure input (including revisions) is done properly and in a timely manner
• Responsible for estimate creations in MediaOcean and leading the campaign closing process in a timely manner.
• Liaise with the strategy team and accounts payable to resolve supplier invoice discrepancies.
• Responsible for budget management tracking across all disciplines.
• Management of client accounts receivable and the follow-up with clients on overdue invoices.

Reporting & Compliance

• Maintain Budget Control Reports (BCR) in accordance with client reporting requirements.
• Update and review BCRs monthly for approval and subsequent distribution/presentation to client.
• Review of all media purchase authorizations (MPA) for accuracy of language, costs in net versus gross dollars, commission and fees, foreign exchange if applicable, and taxes (GST, HST, QST)
• Maintain all trackers: Purchase orders (PO), agency MPA.
• Ensure maintenance of Hive and compliance by all teams.
• Ensure proper client purchase authorization/approvals are received and retained.
• Maintaining (central) filing system for client files. (record retention)                  

Qualifications

• Should have approximately 3-5 years of overall work experience (with 1 -3 yrs. of relevant experience in Budget Project Management)
• Bachelor's degree
• Ability to quickly understand and grasp process flows of in-scope activities and assimilate this knowledge to quickly become a subject matter expert
• An effective communicator with excellent relationship building negotiation & interpersonal skills.
• Ability to influence decisions at a strategic level, through logical reasoning-based problem-solving approaches
• Maintains positive and healthy working relationships with support functions, service delivery and senior leadership, and leverages these relationships to secure collaboration and support in execution of project plan.

Desirable Skills & Attributes

• Budget Project Management
• Compliance & Reporting