Accounts Payable Specialist

Why join us?

This role sits within the Financial Shared Services Centre (FSSC) and supports the business through the delivery of accurate, timely and high-quality accounts payable services. The postholder will take ownership of day-to-day Accounts Payable activity in a high-volume, multi-entity environment, ensuring that invoices, expenses and payments are processed accurately, within agreed service levels and in line with DWF policies and controls.

The role combines hands-on transaction processing with responsibility for resolving complex queries, supporting month-end activities, improving processes and, where required, guiding junior colleagues. The level of operational oversight and team support will reflect the experience and seniority of the successful candidate.

Responsibilities

• Processing a high volume of PO and non-PO invoices across multiple entities and currencies, ensuring these are accurately coded, approved and processed on time.
• Reviewing and processing employee expenses, ensuring claims are in line with policy and payments are allocated correctly.
• Preparing weekly supplier payment runs, as well as supporting urgent and time-sensitive payments when required.
• Managing shared AP inboxes and workflow queues, responding to queries from colleagues and suppliers in a timely and professional manner.
• Investigating and resolving supplier, invoice, expense and payment queries, including more complex or aged issues.
• Preparing and reconciling supplier statements, following up on outstanding items and supporting aged creditor reviews.
• Processing and reconciling intercompany invoices and balances.
• Using Excel to upload, validate and manage financial information relating to fees and other AP activity.
• Supporting month-end activities, including reconciliations, reporting and reviewing outstanding liabilities.
• Producing regular operational and KPI reporting to help monitor the performance of the AP function.
• Looking for opportunities to improve, simplify and automate AP processes, helping the team work as effectively as possible.
• Supporting strong financial controls and ensuring processes comply with relevant policies, regulations and audit requirements.
• Sharing your knowledge with colleagues and providing support, guidance and training to other team members when required.

What will help you succeed in this role?

Essential

• Proven experience in a high-volume, multi-entity Accounts Payable environment.

• Strong Excel skills, including VLOOKUPs and IF formulas.

• High attention to detail and a consistent focus on accuracy.

• Ability to manage multiple priorities, work under pressure and meet tight deadlines.

• Excellent communication and interpersonal skills, with the ability to build effective relationships and resolve queries with internal stakeholders and external suppliers.

• Self-motivated, adaptable and solution-focused, with the ability to learn new systems and processes quickly.

Desirable

• Experience using Esker or a similar AP automation and workflow tool.

• Previous experience supporting, mentoring or training junior team members.

• Exposure to month-end processes, including reconciliations, aged creditor reviews, reporting and KPI tracking.

What we offer?

We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.

We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you're excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.

About us

DWF is a leading global provider of integrated legal and business services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.

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