Human Resources Specialist

Job Description

We are seeking an experienced Human Resources Specialist with a strong background in personnel administration, payroll coordination, and employee relations to support the day-to-day operations of the Human Resources function and serve as the local liaison with the HR department of the company's international group. 

Reporting directly to the Finance & Human Resources Director, this role is highly operational in nature and offers a high degree of autonomy in managing core HR administration processes.

The successful candidate will act as a key point of contact between employees, management, external payroll and labor advisors, and the corporate HR team within an international and growing organization.

Key Responsibilities

Payroll & Personnel Administration

• Review monthly payroll data, ensuring accuracy of salary components, variable compensation, payroll adjustments, deductions, social security contributions, absences, vacations, and other payroll-related items.
• Coordinate closely with the external payroll provider, ensuring all relevant information is submitted accurately and on time.
• Prepare and review employment contracts, contract amendments, and employment-related documentation.
• Coordinate employee registrations, terminations, and status changes with external labor advisors and relevant authorities.
• Support and administer employee onboarding and offboarding processes.
• Coordinate voluntary resignations, contract terminations, dismissals, severance payments, and settlement documentation in collaboration with external advisors and management.
• Maintain accurate and up-to-date employee files and HR records.
• Monitor employee vacations, absences, and working time calendars.

Employee Relations & Labor Compliance

• Act as the primary point of contact for employees regarding payroll, employment contracts, benefits, labor regulations, leave entitlements, absences, sick leave, and other employment-related matters.
• Ensure compliance with applicable labor laws, collective bargaining agreements, and HR policies.
• Manage and monitor employee leave processes, including sick leave, parental leave, unpaid leave, part-time arrangements, and other employment situations.
• Coordinate with external labor and legal advisors on matters related to employment contracts, disciplinary actions, labor relations, and employment terminations.

Reporting & HR Operations

• Prepare HR reports and provide workforce-related information, including headcount, employee movements, labor costs, and HR metrics.
• Support the Finance & HR Director in improving and maintaining HR processes and procedures.
• Assist with HR-related audits and compliance requirements as needed.

International HR Coordination

• Serve as the local HR contact for the international corporate HR team.
• Support the implementation of corporate HR policies, procedures, and initiatives at the local level.
• Prepare and provide regular HR information and reports to the international group, including workforce data, employee movements, labor costs, and key HR indicators.
• Participate in meetings and ongoing collaboration with international HR stakeholders.

Qualifications

Education

• Bachelor's degree or equivalent qualification in Human Resources, Labor Relations, Business Administration, Law, or a related field.

Experience

• Proven experience in HR Administration, Payroll, Personnel Administration, or Employee Relations roles.
• Strong practical knowledge of payroll processes, employment legislation, social security administration, and labor regulations.
• Experience working with external payroll providers, labor consultants, or HR service providers.
• Previous experience within an international or multinational environment is considered an advantage.
• Experience using HR information systems (HRIS) is desirable.

Technical Skills

• Advanced proficiency in Microsoft Excel and standard office applications.
• Ability to prepare reports, analyze workforce data, and manage HR documentation efficiently.

Language Skills

• Fluent English (written and spoken) with the ability to participate in meetings, prepare documentation, and communicate regularly with international stakeholders.
• Additional local language skills are considered an asset.

Personal Competencies

We are looking for a professional who is:

• Highly organized, detail-oriented, and accurate.
• Able to work independently and manage day-to-day responsibilities with minimal supervision.
• Proactive in identifying and resolving issues.
• Employee-focused with strong communication and interpersonal skills.
• Comfortable coordinating with multiple internal and external stakeholders.
• Capable of working effectively in an international and multicultural environment.
• Trustworthy, discreet, and professional when handling confidential information.
• Skilled at prioritizing tasks and managing multiple deadlines simultaneously.

Additional Information

• Direct reporting line to the Finance & Human Resources Director.
• A stable position with significant autonomy and ownership of HR administration activities.
• Ongoing collaboration with an international HR organization.
• Flexible working arrangements, including the possibility of up to two remote working days per week.
• 25 working days of annual leave plus one additional day off on your birthday.
• Competitive compensation package, commensurate with experience and level of responsibility.