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Médecins du Monde

Medical humanitarian association for access to care

Delegation Support Officer

Administrative SupportConfirmed live in the last 24 hours
Full-timeParis, France

About the Job

Requirements

  • Hold at least a two-year postsecondary qualification (BAC+2), or have at least two years of professional experience in an association in a similar role.
  • Have knowledge of accounting management and budget monitoring.
  • Be familiar with issues of health and precariousness.
  • Be able to identify the causes and consequences of a malfunction.
  • Be able to work within multidisciplinary teams of employees and volunteers.
  • Have an interest in communication.
  • Be proficient with office tools, particularly Microsoft 365.
  • Have fluent French, written and spoken, and good writing skills.

Responsibilities

  • Manage the delegation's email inbox and postal mail.
  • Archive institutional documents and share good practices for archiving contractual documents.
  • Prepare the administrative components of grant applications, reports, and activity reviews.
  • Track administrative processes for staff arrivals and departures, including requesting Office 365 account creation and updating directories, organizational charts, and Office 365 distribution groups.
  • Act as the delegation's liaison with headquarters accounting, relay general and specific information, create third-party accounts, and monitor the delegation's payment methods.
  • Process expense reports for the Delegation Council and Regional Coordination.
  • Prepare expense receipts and send them to the France operational accounting team at headquarters.
  • Manage the regional delegation's petty cash, conduct monthly reconciliations, and arrange replenishment.
  • Participate in budget preparation and expenditure monitoring.
  • Make purchases charged to the delegation budget.
  • Manage and monitor office equipment and telephony tools for Delegation Council members and Regional Coordination.
  • Consolidate the volunteer mailing list and maintain the Île-de-France membership database.
  • Promote membership with the associative life team and provide administrative support for membership applications.
  • Organize Île-de-France regional elections every three years, regional assemblies, and biweekly meetings; take notes and prepare minutes.
  • Support statutory procedures for volunteer project co-leads.
  • Participate in volunteer information meetings held as part of recruitment.
  • Participate in volunteer onboarding and support volunteer journeys, including administrative follow-up.
  • Serve as the point person for the Benevolt platform and maintain the database used to record the value of volunteer contributions.
  • Contribute to internal and external communications for the delegation and attend biweekly communications meetings for regional delegations.
  • Help organize internal and external events and draft the regional newsletter.
  • Update regional intranet and internet pages in coordination with projects and the communications team.
  • Coordinate updates to the Île-de-France information leaflet.
  • Participate in regional delegation events and associative mobilization activities.

About the Company

Médecins du Monde

Medical humanitarian association for access to care

Médecins du Monde is a French medical humanitarian association that treats people excluded from healthcare in France and abroad. Its programs address barriers facing migrants, people who use drugs and communities affected by conflict, alongside sexual and reproductive health needs. Supported by donations, volunteers and salaried teams combine medical care with support for access to health rights and campaigns for changes to public policy. It belongs to an international network of independent associations that coordinate their work while retaining their own identities. Founded in 1980, Médecins du Monde is headquartered in Saint-Denis, France.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Saint-Denis, France
Founded
1980

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