Full-Time
Manager – Corporate Services
Deadline 6/29/27
New York Blood Center Enterprises
Compensation Overview
$95k - $105k/yr
Rye, NY, USA
In Person
Bachelor's
Category
 Facilities Operations (2) |
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Required Skills
Inventory Management
Requirements
- A bachelor's degree in Business Administration, Facilities Management, Operations Management, Hospitality, or a related field is preferred.
- A minimum of 5 years of experience in corporate services, facilities operations, workplace services, hospitality operations, or related operational management roles is required.
- Experience managing vendors, workplace operations, and service contracts is required.
- Experience coordinating audits, inspections, and regulatory compliance activities is strongly preferred.
- Experience in healthcare, laboratory, corporate campus, logistics, or regulated operational environments.
- Knowledge of workplace safety and regulatory compliance standards.
- Experience with space planning or workplace management software.
- Familiarity with food service operations and vendor oversight.
- Proficiency with Microsoft Office Suite and workplace or facilities management systems.
- Cultural competency and the ability to communicate effectively in a culturally sensitive manner with individuals and groups from diverse backgrounds.
- Strong organizational, project management, and problem-solving skills.
- Excellent interpersonal and communication skills with the ability to interact effectively across all levels of the organization.
- Ability to manage multiple priorities in a fast-paced operational environment.
- Any combination of education, training, and experience equivalent to the stated requirements may be accepted if it supplies the necessary knowledge, skills, and experience to perform the essential functions of the job.
Responsibilities
- Oversee space utilization planning and seating assignments to support operational needs, employee experience, and organizational growth.
- Maintain seating plans, occupancy records, workspace allocation data, office assignments, and key distribution.
- Coordinate office moves, departmental relocations, and workspace reconfigurations with internal stakeholders and external vendors.
- Partner with Facilities, Human Resources, Information Technology, and operational leadership on workplace planning initiatives.
- Oversee workplace hoteling, including scheduling and booking temporary cubicles and office spaces for onsite employees, and coordinate post-use cleaning and workspace readiness.
- Manage registration and tracking for employee vehicles, electric vehicles, electric bicycles, and electric scooters, including recordkeeping and permit coordination and distribution.
- Manage daily mailroom and distribution operations, including incoming and outgoing mail, packages, courier services, and internal deliveries.
- Establish and maintain service standards and operational procedures for mail handling and distribution.
- Coordinate with shipping and courier vendors to ensure timely and cost-effective service delivery.
- Monitor operational efficiency and identify process-improvement opportunities.
- Oversee inventory, distribution, and replenishment of office supplies maintained within the mailroom, and coordinate supply orders with the warehouse.
- Oversee the planning and execution of internal meetings, events, and corporate functions.
- Coordinate event logistics, including room and space reservations, catering, room setup, audiovisual support, event breakdown, and post-event cleanup.
- Partner with internal stakeholders to ensure events are executed professionally and efficiently.
- Manage relationships with event-related vendors and service providers.
- Serve as the primary point of contact for cafeteria and food-service vendors.
- Oversee daily food-service operations to ensure quality, cleanliness, safety, and customer satisfaction.
- Monitor vendor performance against contractual obligations and service-level expectations.
- Coordinate resolution of food-quality, service-delivery, sanitation, and employee concerns.
- Participate in contract reviews, renewals, and vendor-performance evaluations.
- Support compliance with applicable workplace safety, health, sanitation, and regulatory requirements.
- Coordinate and participate in inspections, audits, and compliance reviews conducted by internal teams and external agencies.
- Track, document, and facilitate corrective actions for identified findings and deficiencies.
- Maintain compliance records, reports, and supporting documentation.
- Partner with Environmental Health and Safety, Facilities, Security, and operational leadership to support workplace safety initiatives and regulatory readiness.
- Manage third-party vendors and service providers to ensure quality performance and contractual compliance.
- Develop and maintain operational procedures, service standards, and workflow documentation.
- Monitor budgets and expenses associated with workplace services and vendor contracts.
- Maintain filing and recordkeeping systems for contracts, work orders, invoices, vendor documentation, and other operational records.
- Identify and implement operational improvements to enhance efficiency and service delivery.
Desired Qualifications
- Experience coordinating audits, inspections, and regulatory compliance activities is strongly preferred.
- A bachelor's degree in Business Administration, Facilities Management, Operations Management, Hospitality, or a related field is preferred.