Administrative & Finance Assistant

Administrative & Finance Assistant

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

Mexico City: Hybrid (3 days at office / 2 from home)

As an Administrative & Finance Assistant at ICON you will collaborate with colleagues from different departments to address workload issues, foster positive professional relationships, and ensure strict compliance with all policies, procedures, safety regulations, and required training.

What You Will Do:

Your role will involve delivering executive support and administration work to a high standard, working closely with your team and stakeholders.

Key responsibilities include:

• Provide administrative and financial support to the department, maintaining accurate records, documentation, correspondence, and financial information.
• Coordinate purchase order activities, including PO creation, modifications, coding, approvals, and follow-up with Procurement, Finance, and operational stakeholders.
• Support invoice processing and Accounts Payable activities, reviewing documentation, coordinating approvals, and tracking invoices through payment.
• Serve as a point of contact for vendors, assisting with purchase order, invoice, and payment inquiries and helping resolve discrepancies or delays.
• Track outstanding invoices, payments, and financial commitments, providing accurate status updates and supporting timely resolution of pending items.
• Compile, audit, and maintain financial and departmental reports, identifying discrepancies and ensuring data accuracy.
• Support month-end and general departmental activities, including accrual information, expense tracking, reporting, and other administrative requirements.

Your Profile:

You will bring relevant executive support and administration experience, along with the following qualifications and skills.

Required qualifications and experience:

• Associate’s or Bachelor’s degree, or an equivalent combination of education and relevant experience, preferred.
• 0–3 years of relevant experience in administrative, finance, procurement, accounts payable, or related roles.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint.
• Advanced English proficiency, with the ability to communicate confidently and professionally in both written and verbal interactions.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills, with a customer-focused and professional approach when working with internal stakeholders and vendors.
• Strong attention to detail, problem-solving skills, adaptability, and discretion when handling sensitive financial and operational information.

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Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply