Admin Support - Third Party Management

This role, named Third Party Management Support Analyst internally, is responsible for providing operational and administrative support to the Third Party Management (TPM) function across the full supplier lifecycle. The role supports supplier onboarding, due diligence, supplier record management, in-life monitoring, governance, management information, renewals and exit planning, helping to ensure TPM activities are completed consistently, accurately and within required timescales.
 
The role works within the TPM Team, Relationship Owners and other stakeholders to coordinate activities, maintain high-quality supplier records and supporting evidence, track actions and support the effective operation and continuous improvement of TrinityBridge's Third Party Management framework.

Key responsibilities 

• Provide day-to-day administrative support to the Third Party Management (TPM) function, supporting the effective operation of the TPM framework and ensuring activities are completed in line with policies, procedures and agreed timescales.
• Maintain and administer the TPM system, ensuring supplier records, documentation, risk assessments, approvals, review dates and other key information remain accurate, complete and up to date throughout the supplier lifecycle.
• Support supplier onboarding activities by coordinating the collection of required information, documentation and due diligence, escalating queries, gaps or risks to the appropriate stakeholders.
• Assist with supplier due diligence, risk assurance and ongoing monitoring activities, including gathering and recording evidence, coordinating stakeholder input, tracking actions and remediation activities, and maintaining associated records.
• Support with the coordination of periodic supplier reviews and in-life monitoring activities, including requesting information, tracking responses, updating records, identifying overdue actions and escalating issues where required.
• Support the development, maintenance and periodic review of supplier exit plans, ensuring plans, supporting evidence and material updates are appropriately documented and recorded.
• Maintain TPM trackers, action logs, review schedules and management information, identifying data-quality issues, overdue activities and areas requiring escalation or follow-up.
• Support with the production and collation of management information, reports and governance packs within agreed timescales, highlighting key risks, trends, gaps and areas of concern to the TPM Team.
• Provide administrative support for supplier governance activities, including supplier meetings, performance reviews, change management, contract renewals, exit planning and transitional arrangements.
• Support supplier performance management activities by maintaining performance data, recording issues, tracking remediation actions and supporting Relationship Owners in managing supplier relationships in line with TPM requirements.
• Assist Relationship Owners with supplier selection, onboarding and lifecycle management activities, ensuring appropriate TPM processes, controls and documentation are followed.
• Support the Third Party Oversight Committee (TPOC) Secretary with the preparation of agendas, papers, management information and meeting documentation, including recording and tracking agreed actions.
• Support continuous improvement initiatives by assisting with TPM system enhancements, testing, process improvements and identifying opportunities to improve the efficiency, consistency and quality of TPM data and administration.

 
Regulatory responsibilities | Compliance/T&C 

• Ability to demonstrate an understanding of the regulatory framework relevant to the role, whilst practising effective risk management taking account of outcomes for clients.
• Understand, follow and demonstrate compliance with all relevant internal and external rules, regulations and procedures that apply to the conduct of the business. Follow principles and rules of the Financial Conduct Authority (FCA) and the internal requirements set out in the Compliance Manual, local and Group Compliance and Risk policies.

 
About you | Qualifications, skills and strengths 

• Experience of supplier oversight and relationship management
• Good stakeholder management skills
• Ability to work collaboratively as part of a team
• Ability to take responsibility and ownership of task to conclusion
• Ability to flex in role to meet the diverse needs of the business
• A thirst for knowledge and desire to develop
• Excellent attention to detail
• Experience of working in procurement and using supporting technology tools are advantageous 

At TrinityBridge we look to recruit individuals from all different backgrounds and encourage you to apply even if you don’t tick every box. We celebrate diversity, promote inclusivity and are open to discuss flexible work options to help you balance your work and home life.

We appreciate that from time to time, recruitment agencies will have speculative CVs that they may wish to submit to our Talent Acquisition team in relation to a specific role.

To avoid any ambiguity around fees, please note that speculative CVs received by TrinityBridge, that have not been authorised in advance, by us, will be ineligible for an agency fee. Thank you.
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Equal Opportunities

As an employer, TrinityBridge is committed to equality and valuing diversity within its workforce. We provide equality of opportunity and will aim to ensure that no employee’s or candidates are subject to discrimination on grounds of any characteristics including but not withstanding gender, gender identity, marital status, sexual orientation, race, colour, nationality, religion, age, disability, working pattern, caring responsibilities, political beliefs.

Company Overview

At TrinityBridge we are all connected by our mission to be leading UK Wealth Manager, growing trusted client relationships that last for generations.

We believe that everyone should think ahead, have a financial plan and invest wisely. Our clients are professionals, business owners, individuals, charities, families, and employers, who rely on our clear financial advice and investment management services to preserve and grow their long-term savings and investments.

We are a team of about 900 people based in 15 offices across the UK. Our geographic footprint means we can combine a local approach with face-to-face services to enable strong, long-term relationships with our clients.

Sustainability is fundamental to our purpose, and we have a responsibility to help address the social, economic and environmental challenges facing our business, colleagues and clients. We strive to do the right thing and are dedicated to helping the charities that matter most to our people.

We offer a wide range of inclusive benefits that provides our people with all the support they need to find a healthy balance in all aspects of their lives. We also invest in the growth of our people providing a sense of belonging and team spirit and the ability to thrive.

We recruit people from all backgrounds and are open to discussing all types of flexible working options, helping our people to balance work and home life and make practical choices for wellbeing while delivering impact where it matters, all of which contributes to our exceptional client experience.

We are committed to ensuring our recruitment process is accessible to everyone. We make adjustments for people who have a disability or long-term condition so, if you need a job description or application form in an alternative format, or would like to discuss the recruitment process with us, please get in touch at [email protected].