Business Excellence & Engagement Coordinator

Position:   Business Excellence & Engagement Coordinator 

Location:Dokki, Giza

Position Purpose

The purpose of the job is to manage tasks under Business Excellence function in the region. The jobholder is required to help represent Axios in daily meetings with patients, doctors and external stakeholders and carry out administrative duties which will be both in field and office-based. 

Duties and Responsibilities

• Maintain consistent communication with hospitals, healthcare providers, distributers, dispensing providers, patients, charities, and any other relevant stakeholder.
• Maintain positive feedback from the stakeholders.
• Increase Satisfaction of physicians. Ensure that Axios scope of work is clearly communicated and understood among stakeholders.
• Communicate with all the stakeholders on behalf of the Axios, when needed. Liaise with Axios Regional and HQ Teams as needed.
• Overseeing and managing the development of material, ensuring accuracy and compliance with regulations.
• You'll collaborate with cross-functional teams, to create materials, medical education materials, and conference presentations.
• Ensure that eligible patients are referred in the program(s) in a timely manner and in accordance with the project workflow and timelines.
• Ensure that current patients receive their drugs quickly and efficiently.
• Prepare timely monitoring reports (monthly) with patient numbers of referrals and logistics as well as quality assurance reports (quarterly) for internal review. This includes monitoring and tracking patient files in collaboration with Axios staff in “real time” as patients proceed through the program(s)
• Maintain and update electronic program files, including patient and quality assurance data
• Attending and completing Pharmacovigilance, Pharma and Product Training provided by the Client with a clear understanding of how to collect and report safety data
• Reporting any adverse events/product complaints as per client’s requirements and/or Axios SOPPs
• Conduct administrative duties for the office.
• Work on new proposals or presentations under business development and new launches department.
• Your role also involves staying updated on the latest medical advancements, providing strategic guidance, and maintaining strong relationships with key opinion leaders and healthcare professionals.
• Conduct all program activities through exclusive use of Axios’ Patient Management System (PMS).
• Track, manage, and analyze business opportunities, leads, and stakeholder engagements using the CRM system to support program growth, new initiatives, and strategic planning.
• Ensure CRM and program data is continuously monitored, validated, and cleaned to maintain high data quality, accuracy, and compliance across all reports and analyses.
• Generate regular CRM-based dashboards, reports, and insights, analyzing trends, performance metrics, and opportunity pipelines to support data-driven decision-making.
• Collaborate optimally with cross-functional teams (business development, operations, medical, and regional teams) to align data, share insights, and ensure seamless execution of opportunities, programs, and new launches.
• Additional duties as assigned.

Relationships

• Supervise and work closely with the team in the region.
• Work with project team leaders as well as the related divisions of Axios
  
• Maintain ongoing and frequent communication with project team leaders including Axios regional and global staff
  

Competencies

• Communication skills
• Problem handling
• Negotiation skills
• Initiative
• Technical skills
• Presentation skills
• Project management
• Knowledge and information sharing 
• CRM and Data Management
• Graphic Design

Educational Background and Experience

• At least 2-5 years of professional experience in healthcare sector is ideal 
• Excellent command of both spoken and written English  
• Excellent communication skills
• Excellent networking skills
• Experience in data monitoring and management is an advantage 
• Experience coordinating and handling logistics/supply chain is a plus 
• Experience in communication service management 
• In lieu of working experience, a demonstrated passion for philanthropy through volunteer involvement is also a plus 

Job Circumstances

• The position is based in our regional office, and it requires frequent travel to hospitals, clinics, healthcare facilities and partners which may be outside your designated region.
• Flexibility in ability to travel as well as working hours is essential.