Executive Assistant
No salary listed
Senior
Bachelor's, Bachelor of Arts (BA)
Aiken, SC, USA
In PersonExpected to work on-site; situational telework may be available depending on performance and facility needs.
Administrative & Executive AssistanceAdministrative Support
No H1B Sponsorship
US Citizenship Required
About the job
Requirements
- Must be a U.S. citizen.
- Must pass SRS drug and alcohol screening and have no previous record of drug- or alcohol-related convictions.
- Have five years of practical experience in a technical, business, or administrative area.
- Be able to handle multiple priorities while meeting deadlines.
- Have computer skills including Excel, Microsoft Word, Microsoft Teams, and FileMaker Pro; experience with Asset Suite, Puridiom, and EDWS is preferred.
- Have good oral and written communication skills.
- Be able to work with different levels of management to achieve desired results.
- A high school diploma or equivalent is required; a college degree (B.S./B.A.) is preferred.
- Be proficient with Microsoft Word, Excel, PowerPoint, Microsoft Teams, and FileMaker Pro software applications.
- Understand and be proficient with business tools and technology, including Microsoft Office; the ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio, with the ability to quickly learn other tools as necessary.
Responsibilities
- Provide general administrative support to the Facility Engineering Manager and Deputy Facility Engineering Manager, including maintaining schedules and calendars, setting up meetings, tracking time-critical assignments and completion of routines, answering phones and taking messages, formatting Word, Excel, PowerPoint, and other documents, and distributing communications.
- Provide backup administrative support to Facility management.
- Serve as secretary for the Facility Operations Safety Committee (FOSC) by scheduling meetings, taking and documenting minutes, distributing minutes, and tracking action items.
- Order and maintain office supplies and materials.
- Authenticate documents in SmartPlant Foundation.
- Track documents for engineering manager approval.
- Track and update Plan of the Week schedule activities for engineering.
- Track and update STAR and other assignments for the Management Review Board.
- Handle Design (DCF/DCP) queries for impact reviews, construction estimates, incorporation requests, and Davis-Bacon calls.
- Coordinate with Savannah River National Labs on report reviews, approvals, status updates, and distribution.
- Incorporate amendments into system design description documents.
- Create STAR items to track critical engineering activities.
- Assist with assembling and formatting annual system health reports and other system-health trending and tracking items as needed.
- Update organizational charts.
- Maintain the system matrix based on manager updates.
- Serve as copier key operator.
- Perform other duties as determined by the Facility Engineering Manager or Deputy.
- Provide administrative, technical, and staff support services to an organizational unit and support the control and implementation of organizational objectives.
- Assist with developing and implementing projects, programs, and processes specific to the operating unit served.
- Serve as a liaison with others regarding activities related to objectives, planning, and issue analysis.
- Follow safety and security procedures.
- Perform general administrative and technical functions in the organizational unit by supporting or assisting administrative, technical, and management personnel.
- Perform general office duties as required by Liquid Waste supervision.
- Manage online calendar schedules for managers.
- Prepare documents for scanning into the Document Control system and maintain records.
- Order office supplies using Puridiom and maintain adequate supplies for the management and support teams.
- Gather information, prepare weekly and monthly reports and presentations, and distribute them as appropriate.
- Review and answer correspondence promptly and accurately; compile, store, and retrieve management data using a computer.
- Organize and proofread documents and emails.
- Assist with drafting and distributing facility-wide communications.
- Establish and maintain a filing system.
- Communicate problems to supervision.
- Operate copiers, scanners, printers, and other office equipment required for assignments.
- Perform clerical functions including taking dictation, transcribing, compiling and arranging materials, and typing interoffice memoranda, letters, reports, and other business correspondence.
- Answer telephones, take messages, relay or record information received, and distribute it as appropriate.
- Perform other duties assigned by management.
- Work a 40-hour schedule; the assignment is designated as shift 32 (four 10-hour days, Monday through Thursday). Work schedules may also include five 8-hour days, 9/80 schedules, or shift schedules. Each workday has a 30-minute lunch, and the work week excludes SRS holidays.
- Work in an office building; the role is expected to be on-site, with situational telework contingent on work performance and facility needs.
Desired Qualifications
- A college degree (B.S./B.A.) is preferred.
- Experience with Asset Suite, Puridiom, and EDWS is preferred.
About the company
ProSidian Consulting provides management and operations consulting to private companies, Fortune 1000 enterprises, and government agencies. It uses industry-aligned services across six practice areas: Risk Management, Energy & Sustainability, Compliance, Business Process, IT Effectiveness, and Human Capital, delivered by multidisciplinary teams. The firm connects strategy to execution with On-Demand Resources and targets drivers of economic profit—growth, margin, and efficiency—across assets, processes, policies, and people. Its goal is to help leaders design and execute operations that increase value for customers and improve return on invested capital.
Company Size
11-50
Company Stage
N/A
Total Funding
N/A
Headquarters
Charlotte, North Carolina
Founded
2008
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Simplify's Take
What believers are saying
- ProSidian posted multiple NSF HR analytics roles in April 2026.
- June 2026 contract data shows $4.0M obligated across repeat federal buyers.
- GSA MAS validity through 2032 supports continued federal selling capacity.
What critics are saying
- PrimeRFP shows 41% of obligations came from NSF in June 2026.
- Eighty percent of obligations were not openly competed, risking renewal shocks.
- Without new federal recompetes, the firm risks collapse from contract loss.
What makes Prosidian Consulting unique
- ProSidian held a GSA MAS contract through May 17, 2032.
- ProSidian sells federal consulting across NSF, DoD, DOE, and Treasury.
- ProSidian positions itself in human capital, compliance, energy, and risk work.
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Benefits
- Remote Work Options