Deputy Executive Director of Election Administration

Job Description

Position Description

The Deputy Executive Directors will serve as key members of the administration team, overseeing, through subordinate supervisors and staff, the County Board of Elections and Voter Registration programs. The Deputy Executive Directors will report to the Executive Director of the Board of City Commissioners. The Deputy Executive Directors are responsible for managing, directing, and supervising (through subordinate managers and/or supervisors) the activities of subordinate clerical and technical staff in order to meet election deadlines, conduct voter registration, and hold elections in accordance with federal and state election laws.  The Deputy Executive Directors will develop and implement metrics to track the effectiveness, accuracy, and efficiency of civil service staff in performing their duties and report back to the Executive Director regarding these metrics on a regular basis. Each Deputy Executive Director is responsible for their area of specialization.

During election times, this position will also require working some non-standard work hours including nights, weekends, and holidays when needed.

Skills and Experience

• Strong communication and interpersonal skills, with the ability to maintain positive working relationships.
• Ability to work nonstandard hours including nights, weekends, and holidays as needed.
• Exceptional organizational skills and attention to details.
• Superior typing and proof-reading skills.
• Familiarity with Microsoft Office Suite; high proficiency in Excel.
• Experience and knowledge of local, state, or federal politics preferred.
• Ability to lead and handle multiple tasks in a tight timeframe.
• Must have ability to work independently and in partnership with a team.
• Excellent self-direction and the ability to take ownership and drive responsibilities through to completion.
• Must have the ability to learn quickly and adapt to changing and sometimes stressful deadlines.
• Faith and trust in the electoral process. Respect for election laws and regulations.
• Valid Pennsylvania Driver's License
• Fluency in other languages is not a requirement, but a plus.

SPECIALIZATION

Deputy Executive Director of Administrative Operations

• Oversees Human Resources, Training, and Engagement divisions.
• Coordinates policy development with Deputy Commissioners and prepares policies for presentation to Commissioners.
• Supervises the Training Manager and ensures implementation of standardized training programs across all units.
• Manages internal and external communications programs.
• Leads employee engagement programs and internal culture-building initiatives.
• Ensures HR onboarding, recruitment, performance management, and compliance.
• Ensures proper communications to all staff
• Supports administrative governance, documentation, and operational alignment across the department.
• Performs additional related work as required. 

Qualifications

Completion of a bachelor’s degree program at an accredited college or university.  

Additional Information

TO APPLY: Interested candidates must submit a cover letter, resume and references.

Salary Range: $90,000- $100,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx