Program Manager

The Program Manager for the Centers of Excellence (COE) Grant is responsible for the strategic planning, implementation, administration, and evaluation of federally and privately funded grant programs designed to enhance workforce diversity, student success, health equity, faculty development, community engagement, and healthcare workforce pipeline initiatives. The Program Manager ensures compliance with grant requirements while coordinating program activities that support institutional goals and grant objectives.

Key Performance Indicators (KPIs)

• Achievement of grant objectives and deliverables
• Student recruitment and retention outcomes
• Program participation and completion rates
• Timely submission of grant reports
• Budget compliance and fiscal stewardship
• Community partnership development
• Participant satisfaction and success metrics

Essential Functions (Principal Duties and Job Responsibilities):

• Manage day-to-day operations of Centers of Excellence grant programs.
• Monitor grant deliverables, timelines, milestones, and performance metrics.
• Ensure compliance with federal, state, institutional, and sponsor requirements.
• Coordinate grant reporting and documentation.
• Develop and implement programs supporting student recruitment, retention, academic success, and professional development.
• Coordinate pipeline programs, undergraduate, graduate, and health professions students.
• Facilitate summer enrichment and workforce development initiatives.
• Support faculty development and mentoring activities.
• Coordinate student support services and academic success initiatives.
• Track participant outcomes and progress toward program goals.
• Assist with recruitment and selection of program participants.
• Organize workshops, seminars, and leadership development activities.
• Collect and analyze program performance data.
• Develop outcome measures and dashboards.
• Prepare annual, semi-annual, and final grant reports.
• Support continuous quality improvement initiatives.
• Develop relationships with schools, colleges, healthcare organizations, and community partners.
• Coordinate outreach and recruitment efforts.
• Represent the institution at community and professional events.
• Supervise program coordinators, student workers, and support staff as assigned.
• Facilitate team meetings and project planning activities.
• Support strategic planning efforts for the Centers of Excellence.
• Under the direction of the associate dean for business and finance, monitor grant budgets and expenditures.
• Collaborate with finance staff to ensure appropriate use of grant funds.
• Prepare budget reports and assist with grant renewals and continuation applications.
• Track participant stipends, scholarships, and program expenditures.

Knowledge, Skills, Abilities Preferred:

• Demonstrated effectiveness to advancing a culture and climate of diversity, equity, belonging and anti-oppression.
• Demonstrated effectiveness as a leader of faculty and staff.
• Outstanding interpersonal and communication skills.
• Ability to write policies and procedures.
• This position will require strong leadership and organizational skills, as well as a deep understanding of academic policies and procedures.

Education and Experience Required:

• Bachelor’s degree in Higher Education, Public Health, Healthcare Administration, Education, Business Administration, or related field.
• 3–5 years of program management experience.
• Experience analyzing data
• Experience managing federally funded grants (HRSA, NIH, Department of Education, CDC, etc.).
• Experience in higher education, healthcare, workforce development, or student success programs.

Education and Experience Preferred:

• Master’s degree in Higher Education, Public Health, Healthcare Administration, Education, Business Administration, or related field.
• Experience with HRSA Centers of Excellence grants.
• Knowledge of health professions education and workforce diversity initiatives.
• Experience with grant writing and grant reporting.

Licensure, Certification or Registration Required:

• None

Licensure, Certification or Registration Preferred:

• None