Badging Administrator

Overview

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Description

Badging Administrator – Menlo Park Full Time| Monday–Friday, 9am–5pm | Pay: 30.75

Want a steady weekday schedule, a professional office setting and the opportunity to grow?Allied Universal® is hiring a Badging Administrator for our Badging & Foreign Visit Program at a world-class research campus in Menlo Park.

You will be the first face visitors see and the person who makes sure everyone on site is properly cleared and credentialed. If you’re organized, detail-oriented, and enjoy helping people, this role is for you.

RESPONSIBILITIES:

• Implementation of UFNAP DOE order and creating FACTS entries in DOE database and work closely with the VUE center Manager
• Issue Access Control badges utilizing Genetec Security Software
• Experience providing customer service and assisting visitors or employees with the badging process.
• Verifying that individuals have completed the required training before issuing badges.
• Taking photographs and issuing picture identification badges
• Experience with data entry and maintaining accurate records in a secure database.
• Experience reviewing and handling immigration-related documents, including passports and visa documentation.
• Process SLAC users travel documentation (immigration/passports and etc.) and confirm all documents are approved before a badge is issued
• Assist SLAC badge office with employee/contractor badges
• Review security recording footage and provide assistance in SLAC security investigations
• Answer phones in a multi-line office in a professional manner
• Route or transfer calls to appropriate departments or personnel
• Communicates clearly both written and verbal
• Customer service oriented, greeting callers, referring them to the right departments
• Use Microsoft Office to review conference room calendars; send emails
• Take and relay messages/Provide Information to callers
• Provide direction on the phone regarding the person’s destination
• Ensures knowledge of staff movements in and out of organization
• Conduct visual compliance checks for incoming personnel
• Prepare letters and documents
• Receive and sort mail and deliveries
• Maintain the vehicle database and decal
• Maintain appointment diary either manually or electronically for the account manager
• Maintain of the badging office
• Maintain records and process invoices for locksmith
• Direct security/emergency calls to SLAC security department
• Assist security account manager with policy and protocols

QUALIFICATIONS:

• Be at least 18 years of age 
• Must be US citizen
• Possess a high school diploma or equivalent, or 5 years verifiable experience
• Possess effective written and oral communication and interpersonal skills with ability to deal with all levels of personnel and the general public in a professional and effective manner
• Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment.
• As a condition of employment, employee must successfully complete a background investigation and a drug screen in accordance with all federal, state, and local laws
• Display exceptional customer service and communication skills
• Have intermediate computer skills to operate innovative, wireless technology at client specific sites
• Ability to handle crisis situations at the client site, calmly and efficiently
• Maintain badging office to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
• Greet and direct visitors as appropriate based on purpose of their visit
• Issue badges to new hires, employees, contractors and visitors
• Demonstrated outstanding organizational skills required and ability to accurately maintain and organize large volumes of paperwork
• Able to: 
  • Work in various environments such as cold weather, rain/snow or heat
  • Occasionally lift or carry up to 40 pounds o Climb stairs, ramps, or ladders occasionally during shift
  • Stand or walk on various surfaces for long periods of time

PREFERRED QUALIFICATIONS:

• Prior military or civilian law enforcement experience
• College degree in Criminal Justice

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Seven holidays annually paid at time and a half, if worked
• 40 hours of vacation after one year of employment at eligible work assignments. Unused vacation is only paid out where required by law.

PPO 14417

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

Requisition ID

2026-1745304